Admin Asst - School Counselor 2025-2026
Admin Asst - School Counselor 2025-2026
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1 Vacancy
Job Description
Job Title: Administrative Assistant Counselor Exemption Status/Test: Nonexempt
Reports to: Principal/Counselor Pay Grade: 3 Clerical/Paraprofessional 197
Dept./School: Assigned Campus
Primary Purpose:
Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational communication and interpersonal skills
Experience:
Twoyear clerical experience preferred
Major Responsibilities and Duties:
Records Reports and Correspondence
- Provide general clerical support including word processing data entry filing and file maintenance.
- Assist with the registration of new students including requesting and sending student records entering student data and ensure completeness of records.
- Maintain complete and accurate student records including test scores and final grades on permanent records.
- Compile maintain and file all reports records and other documents as required.
Reception and Phones
- Receive incoming calls take reliable messages and route to appropriate staff.
- Assist counselor(s) with scheduling of meetings and appointments.
Other
- Receive distribute and ensure security and confidentiality of testing materials.
- Maintain college information library and help students parents and teachers find information about testing scholarships and college materials.
- Maintains confidentiality.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employee Signature: Date
Supervisor Signature: Date
Employment Type
Full-Time
