Administrative Assistant - Elementary School
Administrative Assistant - Elementary School
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Job Description
This position would begin effective theschool year.
Hours Per Day:
8 hours
SUMMARY
Under basic supervision performs a variety of administrative support functions to assist MPS staff with technical clerical and operational duties; performs special assignments updates records and computer database and provides information and assistance to customers; resolves operational issues using knowledge of the operations and policies of MPS.
ESSENTIAL FUNCTIONS Essential functions as defined under the Americans with Disabilities Act may include any of the following representative duties knowledge and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function.
Essential duties and responsibilities may include but are not limited to the following:
Performs experienced clerical technical and administrative duties including special projects special program activities managing calendars data entry record keeping records research and processing documents; performs duties in accordance with MPS policy and procedures and within scope of authority; duties may vary according to job assignment and work skills.
Uses knowledge of MPS policies and procedures to assist work group with special projects special events administrative support technical assignments and office support functions; coordinates work group activities schedules meetings and special arrangements.
Provides information instructions and assistance to students the public and others having business with the District; assists customers with requests applications school forms and other documents; answers questions and resolves issues within scope of authority and training.
Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies judgment to resolving problems analyzing data and making decisions; tracks school/department issues and assures the effective communication of operational information.
Uses training and experience in area of assignment to perform specialized technical work; reviews and processes files applications registrations special MPS forms invoices and technical documents.
Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized.
Prepares correspondence; compiles and distributes information packets and other communications; prepares meeting agendas attends meetings records and transcribes proceedings.
Performs bookkeeping and timekeeping duties; resolves technical issues.
Crosstrains in a variety of MPS functions and assists staff as directed.
Supports the relationship between the Minot Public School District and the general public by demonstrating courteous and cooperative behavior when interacting with clients visitors and District staff; maintains absolute confidentiality of workrelated issues client records and District information; follows compliance rules governing child abuse; performs related duties as required or assigned.
Education Training and Experience Guidelines
High School Diploma or GED equivalent; AND three years administrative support and computer experience preferably at MPS; OR an equivalent combination of education training and experience.
Knowledge of:
MPS policies and procedures.
Policies rules and regulations covering school operations and specific areas of assignment.
MPS administration policies including accounting payroll and personnel rules.
Operations services and activities performed by assigned school/department.
Methods and techniques of researching and compiling data for reports and presentations.
Customer service principles protocols and methods.
Personal computers utilizing standard and specialized software applications.
Record keeping and file maintenance principles and procedures.
Skill in:
Planning prioritizing and completing assignments with minimum supervision.
Writing professional reports and correspondence from brief instructions.
Understanding explaining and applying relevant rules regulations policies and procedures.
Using initiative and independent judgment within established procedural guidelines.
Researching and compiling data for reports and technical documents.
Dealing tactfully and courteously with the public.
Following verbal and written instructions and procedures.
Entering data into a computer system with speed and accuracy.
Establishing and maintaining cooperative working relationships with coworkers.
Communicating effectively verbally and in writing.
LICENSE AND CERTIFICATION REQUIREMENTS
A valid North Dakota State Drivers License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment.
This position is subject to veterans preference.
Employment Type
Full-Time
