Executive Assistant Legal
Executive Assistant Legal
Posted on :
13-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Location: TBD ON Canada
Type: Permanent Fulltime
Group/Grade: NonUnion NonManagement
Type: Permanent Fulltime
Group/Grade: NonUnion NonManagement
Date: April 9 2025
Our mission is to defend the rights of and advocate for nurses and healthcare professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment negotiate and enforce our contracts offer benefits and insurance provide tailored education and development opportunities and much more. We confront governments administrations and other policymakers head on to fight for highquality public health care.
ONA is seeking to hire an Executive Assistant Legal to join our Legal department. The successful candidate will report to the Chief Legal Officer (CLO) and will provide coordination of legal support operational logistic strategic and administrative functions for the Strategy Legal Team within our Legal Department.
This is what else you can expect from this dynamic role:
- File legal documents prepare and track legal issues and cases prepare memoranda/ direction correspondence and other legal materials.
- Leads on coordinating submission and review of legal reports and presentations to the CLO for submission to the Board of Directors and for Union Conventions including reviewing proofreading and formatting.
- Administrative and legal support to members of the Strategy Legal Team as required including for confidential or sensitive matters and expenses submissions.
- Manage and coordinate payment of legal invoices for the CLO and Strategy Legal Team.
- Manage CLO inbox during periods of absence and calendar including adding appointments scheduling meetings securing meeting space.
- Schedules Strategy Legal Team meetings 1:1 connects books meeting rooms and sends video links.
- Prepares vacation planning calendar for the Legal Strategy Team.
- Facilitates meetings produces and distributes agendas and associated documents and prepares minutes of Strategy Legal Team meetings and other managerial meetings where the CLO acts as the Chair.
- Handles registration travel arrangements and accommodations for events seminars meetings and other engagements and prepare monthly expense claims.
- Discuss issues recognizing and bringing forward the urgent issues to the CLO/Senior Legal Advisor/Managers attention and forwarding to the appropriate parties for resolution.
- Provide organized and proactive administrative support including preparation review processing and distribution of correspondence presentations reports information packages briefing materials or background documents.
- Handle inquiries from internal and external sources; gather information and coordinate routine inquiries on own initiatives as required.
- Identify improvements to work processes and make recommendations on how to implement them.
- Maintains the highest level of accountability and regularly exercises a high degree of discretion and confidentiality while maintaining a professional demeanor.
- Performs other related duties as assigned.
What we are looking for:
- Postsecondary Certificate or Diploma in legal office assistant office administration/secretarial Program or related field.
- Minimum of five 5 years administrative or legal support experience.
- Demonstrated experience with administrative procedures project coordination processes and standards.
- French bilingual or the ability to speak other languages is considered and asset.
- Must have excellent interpersonal verbal and written communication skills.
- Detail oriented and organized with a high level of accuracy.
- Ability to use a variety of software programs databases and programs including but not limited to Microsoft Office Suite.
- Must have a sound knowledge of electronic calendar and file management skills.
- Must be flexible adaptable and able to work well with others.
- Must be able to communicate effectively with staff ONA members and stakeholders.
- Selfdirected with an ability to organize plan prioritize and multitask in a fastpaced changing environment.
- Accessible beyond regular business hours with the expectation to be on call in the evenings and on weekends to respond to issues if required.
The successful candidates must be able to travel possess a valid drivers license and have access to an automobile for business use.
All interested candidates may apply via MyONA by4:30 p.m. on April 25 2025.
The Ontario Nurses Association is committed to employment equity within its staff. Applications are encouraged from equity groups including individuals of Aboriginal descent racialized individuals individuals with disabilities and LGBTQ persons. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process please notify Human Resources at .
Thank you for your interest in joining us. Only those selected for an interview will be contacted.
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
