Grants Specialist
Grants Specialist
Posted on :
14-04-2025
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1 Vacancy
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Job Description
Grants Specialist
Background: Austin Pets Alive! is one of Austins most dynamic and bestloved nonprofits. The organization rescues treats and adopts more than 10000 homeless dogs and cats each year providing the safety net for Austins most atrisk shelter pets while also assisting other communities in saving homeless animals. While the organization is still distinguished by the spiness of its grassroots communitybased animal rescue work APA! has a national reputation for excellence in lifesaving programs and is recognized as a thought leader in animal welfare.
SUMMARY
Austin Pets Alive! (APA!)s fulltime Grants Specialist participates in supporting the organizations lifesaving programs. The Grants Specialist will work under the direction of the Sr. Director of Philanthropy and Communications in researching preparing submitting and managing grant proposals and reports while meeting funding guidelines and understanding foundation criteria. This person will serve as the primary writer of grants and reports for APA!s operations will be responsible for documenting and tracking the grants process and will maintain the storage of grant documents. This role will be expected to develop relationships with grantmakers. While the Sr. Director sets the strategy for grant revenues and maintains relationships with the highest level grantmakers and those supporting our national fundraising strategy the Grants Specialist will be expected to also play a lead role in maintaining grant income for APA!s local operations. This position requires clear persuasive writing; data analysis; research skills; program budgeting; project management skills; and a firm grasp of outcome measurement. The Philanthropy team drives hard to meet ambitious funding goals yearly and the person filling this role must be able to handle a steady stream of proposals and reports.
Best suited to this position will be a person who loves working independently to reliably meet deadlines and funding goals and takes pride in producing excellent work. The role offers some flexibility in setting work hours as long as deadlines are met without fail and meetings are attended as needed. This is a hybrid role with the ability to work offsite in the Austin area 3 days a week and onsite 2 days a week to work in collaboration with development accounting and marketing staff and with animal program managers.
DUTIES AND RESPONSIBILITIES
Background: Austin Pets Alive! is one of Austins most dynamic and bestloved nonprofits. The organization rescues treats and adopts more than 10000 homeless dogs and cats each year providing the safety net for Austins most atrisk shelter pets while also assisting other communities in saving homeless animals. While the organization is still distinguished by the spiness of its grassroots communitybased animal rescue work APA! has a national reputation for excellence in lifesaving programs and is recognized as a thought leader in animal welfare.
SUMMARY
Austin Pets Alive! (APA!)s fulltime Grants Specialist participates in supporting the organizations lifesaving programs. The Grants Specialist will work under the direction of the Sr. Director of Philanthropy and Communications in researching preparing submitting and managing grant proposals and reports while meeting funding guidelines and understanding foundation criteria. This person will serve as the primary writer of grants and reports for APA!s operations will be responsible for documenting and tracking the grants process and will maintain the storage of grant documents. This role will be expected to develop relationships with grantmakers. While the Sr. Director sets the strategy for grant revenues and maintains relationships with the highest level grantmakers and those supporting our national fundraising strategy the Grants Specialist will be expected to also play a lead role in maintaining grant income for APA!s local operations. This position requires clear persuasive writing; data analysis; research skills; program budgeting; project management skills; and a firm grasp of outcome measurement. The Philanthropy team drives hard to meet ambitious funding goals yearly and the person filling this role must be able to handle a steady stream of proposals and reports.
Best suited to this position will be a person who loves working independently to reliably meet deadlines and funding goals and takes pride in producing excellent work. The role offers some flexibility in setting work hours as long as deadlines are met without fail and meetings are attended as needed. This is a hybrid role with the ability to work offsite in the Austin area 3 days a week and onsite 2 days a week to work in collaboration with development accounting and marketing staff and with animal program managers.
DUTIES AND RESPONSIBILITIES
- Create and submit LOIs proposals grant budgets and supporting documents
- Conduct grants prospect research and create a schedule for proposals and reports
- Assist in managing foundation relationships and keeping senior leadership informed when they are the primary steward of the relationship
- Create and submit interim and final grant reports on time including narratives of grant activities reporting on performance measures/project outcomes and on grant spending
- Coordinate with the marketing team in carrying out any required or desired PR or other recognition associated with each awarded grant
- Maintain thorough records on every grant applied for at APA! track the progress of each application and manage reporting requirements
- Log all grant documents and correspondence into an established document management system
- Work courteously and cooperatively with a focus on civility with staff volunteers fosters adopters and donors.
- All other duties as assigned.
PHYSICAL JOB REQUIREMENTS
- Must be able to work around animals (including diseased injured and/or potentially aggressive animals) loud noises and inclement weather.
REQUIRED QUALIFICATIONS
- Previous grant writing experience required
- Background in animal welfare and/or a passion for animals required
- A flair for persuasive powerful succinct writing is essential
- Ability to understand both APA!s needs and programs and the needs of grantmakers
- Thorough and exacting research skills; familiarity with grant databases such as the Foundation Directory Online
- Ability to craft grant budgets and to understand nonprofit financial reports with the support of APA!s Finance Team
- Firm understanding of performance measurement and ability to understand and collect relevant program data for proposals and reports. The specialist will at times need to lead on establishing performance measurement for our programs
- Selfmotivated to complete tasks on time and flawlessly take initiative and to reach for excellence with the ability to understand and execute complex instructions
- Detailoriented adaptable organized and demonstrated ability to successfully manage multiple projects and tasks with relatively few resources
- Ability to respond in a timely manner to internal and external requests for information
- Must be able to work well independently and in collaboration with other staff
- Proficiency in MS Word and Excel; additional experience with GSuite tools a plus
EXPECTATIONS
- Must embody APA!s core values of innovation respect drive resourcefulness and inclusion
- Commitment to APA!s customer experience expectations
- Willing and committed to working well with volunteers and staff in all roles
WORKING RELATIONSHIPS
- This position reports to the Director of Philanthropy Partnerships. The Grants Specialist has no direct reports.
TIME COMMITMENT
This is a fulltime position of 40 hours weekly.
LOCATION(S
- This is a hybrid role with scheduling 2 days a week at an onsite location and 3 days offsite/remote. Must be located in the Austin area
- Some local travel for inperson events and meetings as well as to gain an understanding of our programs and connect with program staff is required
- Town Lake Animal Center (TLAC) Campus located at 1156 West Cesar Chavez Austin Texas 78703
- Tarrytown Campus located at 2414 Exposition Blvd Suite B100 Austin TX 78703
BENEFITS
Austin Pets Alive! is proud to offer a competitive benefits package for fulltime employees including up to 95 subsidy on employer sponsored medical coverage up to 2 match on 401(K) retirement plan subsidized and voluntary life insurance voluntary dental vision and short term disability options all effective the first day of employment. We also offer voluntary wellness and emergency sick plans supplemental benefits subsidized pet insurance flexible spending accounts and additional life coverage. Fulltime employees receive 10 paid holidays and accrue 10 days paid time off during the first year of employment with a third week of PTO accrual upon completion of 12 months of employment. Employees will also receive professional development opportunities through APA!s ongoing mission to advance our animal welfare professionals in our life saving work.
EQUAL EMPLOYMENT OPPORTUNITIES AND ACCOMMODATIONS STATEMENT
Austin Pets Alive! is an equal employment opportunity employer and we value having staff who come from communities that are most impacted by the issues we engage on. We especially encourage people of color LGBTQ people women transgender and gender nonconforming people and people with disabilities to apply.
Austin Pets Alive! does not discriminate against any employee or applicant for employment on the basis of race color religion sex national origin age disability veteran status marital status sexual orientation gender identity or any other characteristic protected by applicable law. Austin Pets Alive! is committed to creating a dynamic work environment that values diversity and inclusion respect and integrity community focus and innovation.
Required Experience:
Unclear Seniority
Employment Type
Grant
Key Skills
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