Office Manager Housing Operations
Office Manager Housing Operations
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$ 38300 - 55500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Housing Operations a division of Auxiliary & Business Services is excited to welcome candidates for the position of Office Manager. This position supports the vision and mission of the housing operations by serving as the first point of contact in person via phone and email for our students guests and families along with managing the area office and supporting operational staff; at least 5 staff and 40 technical service employees in a variety of housing options for over 4000 students. We believe in the value of respect and as an incoming team member of Auxiliary and Business Services it will be expected that all employees embody and model Penn States and Finance and Business commitment to diversity equity and inclusion.
The successful candidate will be responsible for the following:
Process daily payroll reconciling and authorizing biweekly payroll ensuring accuracy and submitting to supervisor. Assist employees with various questions regarding benefits payroll and time off. Maintaining employee and office files creating reports and forms.
Attend meetings take minutes and participate in Associate Director and management teams with projects copying spreadsheets signage and other requests. Schedule and maintain a calendar ofappointments meetingscoordinate travel arrangements make reservations and process reimbursements.
Monitor budgets maintain inventory purchase supplies process purchase orders and reconcile credit card purchases.
Callin report and enter work requests for maintenance issues to OPP access control pest control laundry equipment.
Maintain key inventory and conduct regular key audit. Manage door access scheduling and maintenance using an electronic card access system.
Answer phones and resolve or refer student and parent questions and issues. Communicate with other departments students and parents either inperson or through email and telephone. Assist students parents vendors and maintenance personnel who come into the and coordinate activities and information with area Residence Life Commons Desk and Food Services staff.
Hire train and supervise student and temporary office workers.
Education and experience:
It is essential that the candidate have excellent written and verbal communication skills the ability to use good judgment when dealing with sensitive and confidential information be able to manage multiple tasks and deadlines and demonstrate a genuine appreciation working with diverse audiences in a team environment. The successful candidate must have excellent skills utilizing Microsoft Office (O365 programs such as Word Excel and PowerPoint.
Minimum of a High School diploma oof General Equivalency Diploma plus2years of related experience required. Or an equivalent combination of education and experience.
This position is an oncampus nontelecommuting/remote position.
More about Auxiliary & Business Services:
Auxiliary & Business Services (A&BS) is an umbrella organization for thirteen nonacademic support units to include Housing & Food Services (HFS) Culinary Support Services HFS Purchasing Bryce Jordan Center General Stores Hospitality Services Lion Surplus id office Multimedia Print Center Transportation Services Accounting and Business Operations Information Technology and Marketing. A&BS is one of the largest units of Penn State Finance & Business. From the dining commons to the airport hotels and a 16000seat arena that hosts sports music and entertainment events A&BS provides essential services to students faculty staff and the public.
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms.We embrace individual uniqueness as well as a culture of belongingthat supports both broad and specific equity initiatives leverages theeducational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of thecommunity value belonging as a core strength and anessential element of the universitys teaching research and servicemission.
The salary range for this position including all possible grades is:
$38300.00 $55500.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Required Experience:
IC
Employment Type
Full-Time
