Student Casual - Workshop and Conference Assistant - College of Arts and Law - History and Cultures Department - Grade 5 - 906522
Student Casual - Workshop and Conference Assistant - College of Arts and Law - History and Cultures Department - Grade 5 - 906522
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Job Description
Position Details:
School or Department: College of Arts and Law History and Cultures Department
Location: University of Birmingham Edgbaston Birmingham UK
Grade/Band: Grade 5
Hourly rate: 15.84 per hour plus holiday entitlement
Casual contract from: 05/05/2025 04/07/2025
Advert closing date: 25/04/2025 23:59pm
Number of positions available: 1
If we receive a high volume of applications then we may close this advert early. We recommend that you apply as soon as possible.
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a stateoftheart sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.
Find out more about thebenefits of working for the Universityof Birmingham
Background
The Department of African Studies and Anthropology is seeking a Workshop and Conference Assistant to work with Prof Insa Nolte to plan and organise events during the 2025 Cadbury workshop 19 March to 30 June 2025 and the international Cadbury conference 1213 June 2025. In addition to event and conference organisation a key purpose of the role is to support threeAfricabased visiting Cadbury Fellowsduring their stay at the University of Birmingham.
This role is a fixed term position at an average of 20 hours/ week starting on 5 May 2025 or as soon as possible thereafter and ending on 4 July 2025. Due to the nature of the role it will require working outside of normal office hours and may include work on weekends.
Role Summary
This post is intended to provide organisational and personal support to the Department of African Studies and Anthropologys hosting of three Africabased visiting Cadbury Fellows between 19 March and 30 June 2025. It will also support the planning and organisation of an international twoday conference on 1213 June 2025. The role is ideally suited for a PhD or graduate student with experience in working with others and organising events who would like to gain experience in hosting and working with African and international scholars and of workshop and conference organisation.
Main Duties
The post holder will work closely with Prof Nolte as well as other relevant colleagues in the Department to ensure that the Cadbury Fellows are supported and that workshop and conference events take place as planned. This will involve:
- Communication with Cadbury fellows and conference participants
- Booking flights for Cadbury fellows and conference participants from Africa or elsewhere as required
- Supporting the visa application process as required
- Supporting Cadbury fellows on arrival (ensuring safe travel from airport introduction to accommodation UoB registration/ ID cards/ email and library access access to UoB stipends)
- Setting up online profiles for the Cadbury Fellows and supporting the online conference presence on the Departmental website and on social media.
- Booking accommodation for conference participants as required
- Overseeing the nonacademic part of conference organisation (booking sustenance/ refreshments rooms setting up and managing the conference website etc as required)
- In conversation with Prof Nolte supporting or taking on other tasks related to the overall brief as required.
Person Specification
- Enrolment on a PGT/ PGR degree within the College of Arts and Law
- Ability to work independently and on own initiative
- Excellent organisational and management skills
- Experience of working with others to organise events and/ or academic conferences
- Good writing skills
- Good understanding of difficulties faced by international visitors to the UK
- Ability to communicate clearly with individuals from different backgrounds.
- Experience of working within an organisation with clearly defined rules and processes
- Willingness to engage with social media
- Willingness to support others in negotiating a new environment
- Willingness to work out of hours including on weekends if required.
For any informal queries please contact Insa Nolte
View our staff values and behaviourshere
Valuing excellence sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.
The University of Birmingham restricts all students to working up to 20 hours per week during term time. If your application is successful and your course does not follow the usual academic term timetable (e.g. PGT PGR or PhD student) you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week. In addition to this please be aware if you are an International student you will be required to apply to the Registry for the appropriate Authorised Absence.
You are only eligible to apply to this role if you are a current University of Birmingham student. If you are not a University of Birmingham student your application will not be considered.
To work you will need to carry out a right to work checks will need to be completed prior to work commencing.
Employment Type
Part-Time
