Administrative AssistantReceptionist

Receptionist/ Administrative Assistant

Burnaby BC

At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses their entrepreneurial spirit in an employeeowned company that believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together we are EXP.

Are you ready to design your future

Be our next Receptionist/ Administrative Assistant

In this role youll be located at our Burnaby BC office and report directly to the Senior Office Administrator Western Canada. Youll have the chance to gain valuable experience in the Engineering Consulting industry!

What a day at EXP has in store for you:

• Open the office and reception area
• Maintain office cleanliness throughout the day including kitchens reception boardrooms lab and patio
• Answer and direct telephone calls in a professional and friendly manner
• Greet all office visitors and guests and maintain cleanliness of the front entrance
• Maintain Health & Safety protocols and procedures for office staff and guests
• Review stock and provide a summary of supplies required to maintain kitchens and printer supplies
• Manage incoming and outgoing regular mail courier shipments and receipts
• Prepare meeting rooms including setup reset catering and cleanup before and after meetings
• Ensure boardroom technology is always operational and liaise with IT for any inconsistencies or issues
• Perform other administrative duties such as data entry copying emailing internal documents filing archiving document retrieval scheduling and coordinating meeting rooms information gathering word processing document binding and document scanning
• Assist with administrative tasks for corporate and social committee events
• Assist the Office Operations team with HR support (Onboarding/Offboarding) including working with the Hiring Manager Human Resources Office Manager and IT
• Invoice coding
• Other duties as assigned

What your experience looks like:

• You bring your positive energy and cheerful personality to our team creating a welcoming and uplifting atmosphere for colleagues and clients alike
• Postsecondary degree or diploma or equivalent work experience in an administrative capacity
• Excellent written and verbal communication skills
• Proficient with Microsoft Office (Word Excel Outlook PowerPoint)
• Prompt detailoriented and organized multitasker who can meet deadlines
• Ability to maintain a filing system and accurate records
• Maintains a high level of confidentiality
• Must be able to meet deadlines multitask prioritize organize and perform multiple work assignments simultaneously and work under pressure
• Professional personable selfmotivated and ready to take initiative
• Ability to work consistently and independently in a team setting