Registrar - Urbandale High School
Registrar - Urbandale High School
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Job Description
JOB TITLE:Registrar
CLASSIFICATION:Classified
FLSA STATUS:NonExempt
Please review theUCSD Actions of Excellenceto gain an understanding of the expectations for UCSD employees.
PURPOSE OF THE POSITION: The High School Registrar is responsible for managing and maintaining student academic records ensuring compliance with school policies and state regulations. This role involves handling student enrollments transfers transcripts and graduation requirements while providing excellent administrative support to students parents and faculty. The Registrar must be detailoriented organized and able to maintain confidentiality in handling sensitive student information.
QUALIFICATIONS:
(Skills Knowledge Abilities Education Certification/Licensure Experience Equipment)
Skills Knowledge and Abilities:
- Ability to operate a variety of standard office equipment including computer printer copy machine
scanner fax machine telephone etc. - Ability to understand the meaning of words and to use them effectively when speaking and writing the
meaning of words to use them effectively when speaking and writing to properly convey or receive
information. - Ability to work independently efficiently and meet deadlines.
- Experience with student data management systems such as PowerSchool
- Experience with academic scheduling and transcripts for secondary students
- Certified as a notary public or ability to obtain certification within three months
- Experience in school administration student records management or a related role.
- Proficiency in student information systems Microsoft Office and database management.
- Knowledge of FERPA (Family Educational Rights and Privacy Act) and state regulations regarding
student records.
Education:
least one year of specialized training beyond high school.
Experience:
1. 2 to 3 years of secretarial administrative or office management experience involving computer entry and records management experience
2. Preferred experience with scheduling students
3. Preferred Notary
Equipment:
1. Office equipment such as computers twoway radios multiline phone system cell phone copier and fax machines.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
- Assist students parents teachers and visitors entering the Counseling Office
- Print/update/create/organize Counseling Office forms.
- Maintain and update student academic records including transcripts standardized assessment scoresgrades attendance and personal information ensuring accuracy and compliance with school policies and regulations.
- Maintain process and send academic report cards throughout each academic school year
- Process student enrollments transfers and withdrawals coordinating with school counselorsadministrators and other districts as needed.
- Prepare and distribute senior clearance forms and transcripts for current students alumni and external institutions as requested.
- Track and verify student progress toward graduation ensuring all requirements are met and diplomasare issued accurately.
- Compliance with state and federal regulations regarding student records and reporting.
- Assist in the preparation of reports for accreditation state agencies and school administration.
- Collaborate with school counselors and administrators in scheduling student classes resolvingschedule conflicts and maintaining course enrollment records.
- Serve as a point of contact for students parents and staff regarding records enrollment and academicinformation providing clear and courteous communication.
- Utilize student information systems (PowerSchool and Xello) to maintain records generate reports andensure data integrity.
- Maintain the confidentiality of student records and ensure that all records are securely stored andaccessed only by authorized personnel.
- Maintain and submit NCAA and NAIA portal
- Manage transcripts from DMACC for all of UHS students and concurrent enrollment students and thenenter into Powerschool.
- Coordinate with Metro West to ensure accurate student records for UHS students grades attendancetranscripts and graduation requirements.
- Complete monthly mobility and monthly enrollment reports
- Create signs brochures flyers and slides for TV to advertise counseling info maintain UHScounseling website.
- Perform other duties as assigned
SUPERVISION OF OTHERS:
None
PHYSICAL REQUIREMENTS:
Satisfactory health as certified by a competent medical authority upon hire.
Repetitious bending lifting and hand movement.
Ability to work while standing moving and/or walking.
Drug tobacco and alcoholfree while working.
Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
Ability to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS:
Majority of work isperformed in an office or school setting.
Occasional meetings outside the school day.
Occasional exposure to body fluids fumes noise and hazardous materials and emergency situations.
TERMS OF EMPLOYMENT:
Atwill employee
12Month position.
Per Board Policies and administrative guidelines.
Performance evaluated annually.
Employment Type
Full-Time
