Project Coordinator and Administrative Assistant Part-time

Job Title: Project Coordinator and Administrative Assistant (Parttime)

Reporting Relationship: Executive Director of the Imaginarium

Unit: IWUMarion

Department: School of Theology & Ministry IWU Marion

Campus Location: Noggle Christian Ministries

Duties and Responsibilities

• Manage Executive Director and Directors calendars as requested
• Invite expert and notable guests to participate in various events handling contracts payments travel and housing arrangements
• Maintain professional correspondence with outside constituents from various organizations including Lilly Endowment Inc. (LEI)
• Provide administrative support including filing typing copying setting up appointments making travel arrangements taking messages and distributing materials for the Executive Director
• Work alongside the Director of Operations in travel arrangements and reimbursements for grantees in the Strengthening Ministry with Children Coordination Program
• Develop and edit various forms of written communication
• Develop and maintain office systems policies and procedures that support the coordination effort in compliance with Indiana Wesleyan University and LEI
• Coordinate the preparation collection and submission of all necessary personnel actions including hiring documents annual performance appraisals time off requests and time approvals
• Maintain program databases as needed (including Airtable)
• Assist in scheduling and planning staff retreats and continuing education opportunities
• Assist staff in curation production and distribution of resource boxes
• Work with staff in order to create a cohesive communication plan amongst grantees
• Oversee program and staff supplies needs etc.
• Some travel and weekend hours required
• Administrate shared services
• Attend leadership retreats and staff meetings
• Participate in grantrelated activities
• Other duties as assigned

Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Bachelors degree preferred

Experience

• Demonstrated ability to work with individuals from diverse communities and cultures
• Demonstrated organizational skills

Required Skills

• Excellent written oral and interpersonal communication skills
• Excellent organization and problemsolving skills
• Efficiency and accuracy completing tasks that require attention to detail
• Ability to multitask and work without supervision
• Selfstarter
• Hospitalityminded
• Excellent knowledge of Microsoft Word Microsoft Excel Microsoft Power Point Adobe Suite
• Ability to learn new databases and systems
• Commitment to maintaining information confidentiality

IWU Kingdom Diversity Statement

IWU in covenant with Gods reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living teaching and learning which exhibits honor respect and dignity. Acknowledging visible or invisible differences our community authentically values each members earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christs commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion 42 U.S.C. Sections 2000e1 and 2000e2.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the position. Employees will be required to follow other jobrelated instructions and to perform other jobrelated duties requested by their supervisor in compliance with Federal and State Laws.