Account Clerk MiddleHigh
Account Clerk MiddleHigh
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
SCOPE OF RESPONSIBILITIES:
- To perform all clerical tasks in the school office as assigned and maintain accurate records of school accounts.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
- Works independently in meeting the public.
- Answers incoming calls over both the telephone and the intercom/P.A.
- Types and reproduces forms and additional information as needed.
- Administers minor first aid as required.
- Prepares required information for support personnel on students as needed.
- Assists staff members answers routine questions and correspondence.
- Assists in the preparation of various reports.
- Maintains records accurately and neatly.
- Records cash receipts and deposits.
- Completes transactions of cash payments by check acts as a counter signee of all checks.
- Submits receipts and payable vouchers to the accounting office
- Balances school accounts with bimonthly transaction computer printout.
- Reconciles monthly bank statements.
- Prepares and types requisitions.
- Monitors accounts for students/parent organizations.
- Prepares purchase orders with the approval of the principal.
- Receives and verifies all incoming shipments of merchandise.
- Verifies invoices and submits them to the principal for approval/payment.
- Maintains property control inventory.
- Maintains petty cash fund.
- Prepares forms and checks for admission fees bus transportation (game officials and policemen for field trips and other events).
- Prepares reports for charity drives and related activities.
- Maintains a file on acts of vandalism and theft.
- Maintains a file on students insurance and files accident/incident report claims.
- Provides own transportation for work related responsibilities.
- Performs all other duties as assigned by the principal.
WORK ENVIRONMENT/HOURS WORKED:
- A clerical employee is required to work in an office type setting climate controlled environment to School Board energy policy.
- Work day consists of 7 1/2 hours per day including onehalf hour lunch period and two fifteen minute breaks as approved by the supervisor.
- Work days may be adjusted for Board approved summer schedule/emergencies.
COMMUNICATION SKILLS:
- A clerical employee must be able to communicate in standard English both orally and in writing. Must have ability to accurately give and receive information via telecommunication systems.
- Must be able to communicate successfully and pleasantly with the public.
EQUIPMENT USED:
- Telephone typewriter micro computer facsimile machine calculator copy machine printers folding machines intercoms and P.A. systems and other appropriate office machines.
PHYSICAL INVOLVEMENT:
- Sitting is required most of each work day. Must be able to operate office equipment. Standing walking reaching bending lifting up to 10 pounds is sometimes required
MENTAL INVOLVEMENT:
- Clerical employee must understand and interpret written and verbal instructions from supervisor.
- Must be able to work independently with minimal supervision.
- Must have ability to learn and use various computer software programs.
HUMAN RELATIONS INVOLVEMENT:
- Must be able to work compatibly in group settings.
- Must be able to respond positively to supervision and to accept suggestions for improvement.
MINIMUM QUALIFICATIONS:
- High School Diploma or equivalency.
- Passing score on account clerk test.
- Ability to establish and maintain accurate records
- One 1 year of clerical experience in bookkeeping or accounting and/or accounting certificate
- Good verbal and written communication skills
- Possess essential function of a general clerk
DESIRABLE QUALIFICATIONS:
- Experience in general office work or public relations work college credit in accounting and passing score on typing test of at least thirty 30 WPM with no more than three 3 errors.
Employment Type
Full-Time
