Student Hourly Administrative Assistant
Student Hourly Administrative Assistant
Posted on :
14-04-2025
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1 Vacancy
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Job Description
Job Description
The student administrative assistant supports IPSR staff and sponsored research projects in several ways.
40 Office & Event Support
30 Administrative Support
30 Research & Publication Support
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Varied 1020 hours a week MondayFriday 8:00 am4:00 pm
Contact Information to Applicants
Caty Movich
Position Overview
The IPSR student administrative assistant provides general office and event support and assists staff members with data entry data and file management and other research project tasks.
This position is 100 on site in Blake Hall on The University of Kansas Lawrence campus.
Additional Candidate Instruction
Please submit the following for full consideration by the search committee:
Position Requirements
During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1 have been enrolled in no less than 6 hours in the past spring semester or 2 be preenrolled in the upcoming fall semester in no less than 6 hours or 3 be enrolled in summer session or 4 be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions
1 Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
2 This is an hourly position. A student employee cannot hold an hourly position and a salaried graduate position (GRA/GTA/GA) concurrently.
The student administrative assistant supports IPSR staff and sponsored research projects in several ways.
40 Office & Event Support
- Maintain the physical office space by tidying and stocking shared spaces requesting service for the office space and equipment checking the mail occasionally opening and closing the office and managing the bulletin board.
- Assist staff and faculty affiliates who need help with the office space or equipment. Greet visitors and answer questions.
- Support IPSR events by creating and preparing event materials managing contact lists and assisting with event setup and breakdown.
30 Administrative Support
- Assist staff with procurement by researching purchasing and travel options.
- Maintain electronic awards records by reviewing and filing summary documents updating databases and flagging discrepancies.
- Support the development team by reviewing and formatting proposal documents for consistency.
30 Research & Publication Support
- Contribute to preparation of the Kansas Statistical Abstract by entering and editing detailed data tables creating data visualizations and maintaining electronic and physical filing systems.
- Support IPSR research projects by researching entering and editing data testing surveys creating visualizations and formatting reports.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Varied 1020 hours a week MondayFriday 8:00 am4:00 pm
Contact Information to Applicants
Caty Movich
- Experience with administrative work in an office environment and familiarity with general office equipment as demonstrated by work experience and application materials.
- Working knowledge of Microsoft Word Excel and Outlook as demonstrated by work experience and application materials.
- Strong written and spoken communication skills as demonstrated by work experience and application materials.
- Strong attention to detail as demonstrated by application materials.
- Experience with customer service.
- Experience maintaining electronic and print records.
- Experience with detailed data entry.
- Experience with formatting and proofreading documents.
Position Overview
The IPSR student administrative assistant provides general office and event support and assists staff members with data entry data and file management and other research project tasks.
This position is 100 on site in Blake Hall on The University of Kansas Lawrence campus.
Additional Candidate Instruction
Please submit the following for full consideration by the search committee:
- Complete application
- Resume
- Cover letter explaining how your work experience and skills fit the required and preferred qualifications
Position Requirements
During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1 have been enrolled in no less than 6 hours in the past spring semester or 2 be preenrolled in the upcoming fall semester in no less than 6 hours or 3 be enrolled in summer session or 4 be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions
1 Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
2 This is an hourly position. A student employee cannot hold an hourly position and a salaried graduate position (GRA/GTA/GA) concurrently.
Employment Type
Hourly
Key Skills
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