Senior Administrative Coordinator II
Senior Administrative Coordinator II
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1 Vacancy
Job Description
Job Title
Senior Administrative Coordinator IIAgency
Texas A&M University Health Science CenterDepartment
Office of Evaluation & AssessmentProposed Minimum Salary
CommensurateJob Location
Round Rock TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who we are
As one of the fastestgrowing academic health centers in the nation Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and teambased health care delivery.
What we want
The Senior Administrative Coordinator II coordinates and provides administrative and logistical support for the Office of Academic Affairs leadership.
What you need to know
Salary: Compensation will be commensurate to the selected hires experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended.
Schedule/Location: This is a parttime position located in Round Rock Texas. This position may require flexibility to work beyond normal office hours and travel to other campuses/sites.
Qualifications
Required Education and Experience
Bachelors degree or equivalent combination of education and experience
7 years of related experience in office administration
Preferred Qualifications
Experience working in higher education and/or medical education
Experience with TAMU software systems (i.e. Concur Canopy AggieBuy FAMIS Workday...
Experience coordinating in person and virtual meetings and events
Experience coordinating travel and travel expense reports
Experience purchasing and submitting expense reports
Calendar management experience
Property management/inventory experience
Agenda preparation and meeting documentation experience
A Class C vehicle operators license or ability to obtain within 30 days of employment
Bachelors Degree
Responsibilities
Support to Leadership: Provides direct administrative and logistical support to Office of Academic Affairs leadership. Uses initiative to relieve leadership of routine tasks. Manages correspondence leadership members calendars schedules meetings coordinates events and provides routine administrative travel arrangements prepares itineraries and prepares and submits travel expense items ensures approval is received follows purchasing guidelines and policies and prepares and submits purchasing expense as support staff for College of Medicine administrative meetings councils committees and task forces. This may include coordination meetings preparing agendas and taking meeting presentation communication and training with department inventory.
Administrative Coordination: Coordinates administrative support functions. Plans and executes administrative operations activities and and approves schedules and standards for achieving goals. Plans and executes administrative operations and resolves operating in the development of administrative processes and internal processes and recommends procedural compliance with policies and procedures. Plans and conducts meetings and training with the Office of Business Affairs to plan administer and coordinate various administrative services (ex: purchasing contracts travel etc).May assign work to student workers. Plans work and determines work priorities. Event Coordination: Plans coordinates oversees and conducts meetings workshops training and other special events including but not limited to department retreats and the Council for Course Directors (CCD) academic affairs events initiatives and specials records enrollment for academic affairs retreats and as an information resource for faculty and staff for retreats and with tracking conference expenses.
Special Projects/Assignments: Provides administrative support to academic affairs operations. Manages correspondence and schedules meetings for the departmental assist with faculty hiring process and faculty performance evaluations/ meeting and background material for institutional and campus meetings academic programs and accreditation activities. Maintains and coordinates activities required to comply with institutional program and accreditation requirements.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Senior IC
Employment Type
Part-Time
