High School APA

Salary:

Classification 1 Level 2

Starting $17.18 per hour

Health DentalVision Life and Long Term Disability

Paid Holidays and Leave Time

SUMMARY: Serves as confidential secretary to the Building Coordinator and as a facilitator to the school public.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Makes receives and routes telephone calls and takes messages
• Maintains school records and files for building principal and related requirements.
• Makes and receives telephone calls takes messages routes calls.
• Reviews principals mail brings attention to important pieces of mail
• Distributes mail
• Greets Visitors
• Processes/maintains physical and electronic school records and files distributes files records/reports correspondence etc. related to building functions and coordinator needs.
• Maintains student demographics in PowerSchool
• Processes all requests for transcripts electronically and manually
• Processes student grading reports distributes progress reports and prepares report cards for mailing.
• Maintain and reconcile attendance records in PowerSchool on an hourly/daily basis and prepare computerized attendance sheets as needed
• Respond to inquiries from students teachers and parents regarding attendance rules absences suspensions and enrollment status.
• Maintains Instructional Budgets and Internal Accounts
• Receives records and deposits daily monies received
• Processes purchase orders supply requisitions check requests
• Handles maintaining ordering checkin storage and distribution of building supplies
• Orientates substitute teachers and substitute support staff on building procedures.
• Generates and maintains electronic immunization reports and records for the County Department of Health.
• Processes attendance/payroll for the building staff
• Responsible for Staff and Student Accident Reports
• Provides appropriate routing and emergency first aid/medical needs for staff and students
• Administers medication and maintains records of medical accounting procedures according to policy and regulations
• Compiles and maintains student Health Plans (Asthma Allergy Seizure Diabetes and chronic Illness)
• Verifies Data in PowerSchool for State Count Days and generates all Count Day reporting with necessary reports
• Responsible for Office Equipment Maintenance
• Responsible for building publications: gathering information writing layout and design printing and mailing/web upload request
• Assists with Open House ParentTeacher Conferences and Commencement
• Attends Open House and ParentTeacher Conferences (with compensation time)
• Assists parents and students with passwords/logins for schoolbased data programs
• Maintains student ID program and information on the high school web site
• Performs such other duties as may be assigned by administration

EDUCATION and/or EXPERIENCE:

High school diploma plus three to five years in general office work and/or training; or equivalent combination of education and experience

OTHER SKILLS and ABILITIES:

• Proficient computer use in Microsoft Word Excel PowerPoint
• Proficient in PowerSchools and other record keeping programs
• Ability to type 55 wpm
• Ability to communicate effectively in both oral and written form
• Ability to develop effective working relationships with students staff and the school community
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

NOTE: This job description is not intended to be allinclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

WORKING CONDITIONS:

Language Skills Ability to read analyze and interpret documents. Ability to write correspondence. Ability to effectively present information and respond to questions from administrators staff parents and students.

Mathematical and Reasoning Skills Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APAs work within an office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may be on their feet throughout the workday. The person in this position needs to occasionally move about inside the office and building. In addition the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The employee may be required to meet multiple demands from several people and interact with the public and other staff.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate to loud. Duties are performed primarily indoors.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A. and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.