Executive Assistant Board of Trustees Office 117285

We are seeking an Executive AssistantBoard of Trustees Office which provides highlevel project management and administrative support in a fastpaced environment to the Universitys Board of Trustees and Senior Vice President and Secretary of the Board. Reporting to the Assistant Secretary this position involves considerable work specific to issues of a sensitive and confidential nature the candidate must demonstrate careful judgment accuracy tact a high level of discretion the ability to work independently and work effectively with senior leaders across the institution as well as with external constituents.

Specific Duties & Responsibilities

• Serve as the primary administrative support person for the Board of Trustees Office communicating and interacting with Trustees and Johns Hopkins Senior Leadership (e.g. President Provost Vice Presidents Vice Provosts Deans Directors) along with their respective staff members.
• Oversee conflictfree calendars of meetings and appointments for Secretary of the Board as well as for members of the Board of Trustees. Independently resolve scheduling conflicts prioritize requests confirm and track event or meeting details based on knowledge and understanding of initiatives goals and objectives of the office.
• Manage projects including

oPreparing the compilation and distribution of certain Board meeting materials.

oAssisting in the annual publication and online updates of the Trustee Handbook.

oTriaging correspondence directed at the Board of Trustees.

oPerforming administrative duties including mail merges gathering profile information preparing binders managing correspondence and collection of data.

• Responsible for tracking and ensuring timely processing of travel expense reimbursement purchasing budget and other transactions through JHU systems (reconciliation of office financial transactions and resolution of other financial issues related to the office and its members).
• Work closely with other University administrative support and independently anticipate issues to ensure efficient service and operations.
• Assist with other activities of the Board of Trustees Office including

oCoordinating a variety of events including Commencement Convocation campus visits and other special events.

oMonitoring and collecting information for archival purposes.

oImplementing Board meetings (this may require outofstate venues).

oDrafting letters and other correspondence.

• Perform other duties as required.

Requirements

• Excellent organizational skills and close attention to detail.
• Must have an extremely high level of good judgment as well as problemsolving and critical thinking ability.
• Must be able to work well at a fast pace.
• Demonstrated ability with office desktop technology including working with Microsoft Office suite of products including Word (word processing letter composition report formatting) Excel (basic data management) PowerPoint (report creation and formatting) Outlook and Adobe Acrobat.
• A positive attitude flexibility and an eagerness to collaborate with others.
• An unerring sense of professionalism.
• Expertise in organizing meetings managing inbound calls conference call setup and coordinating phone calls with multiple remote participants.
• Excellent verbal and written communication skills.
• Some evening and weekend work.

• Bachelors Degree.
• Five years of experience in providing progressively responsible administrative support with experience working on a wide variety of special projects and special assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.

Classified Title: Executive Assistant
Job Posting Title (Working Title):Executive Assistant Board of Trustees Office
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $24.25 $42.50 HRLY (Commensurate w/exp.
Employee group: Full Time
Schedule: Monday Friday 8:30am 5:00pm
FLSA Status:NonExempt
Location: Onsite 5 days a week/Homewood Campus
Department name: Sec to the Board of Trustees Off of
Personnel area: University Administration