HR Administrator Receptionist -6 month contract
HR Administrator Receptionist -6 month contract
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Job Description
Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF18 fighter pilots who identified an opportunity to improve military readiness training Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training.
We pride ourselves on our unblemished safety record having flown an industry leading 130000 hours of operational training without accident in support of customers worldwide including Canada the U.S. Germany and multiple other NATO allies and international partner nations.
Our vision is to be the most trusted provider of innovative defense training solutions continuously elevating standards in an industry where Experience Matters. This commitment to innovation and technology ensures we remain adaptable training allied militaries to succeed against evolving threats.
Top Aces dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service Integrity Excellence and Together every day!
Join our team!
Job Summary:
We are seeking a highly organized and personable HR Administrator / Receptionist to support our Human Resources department and ensure smooth frontdesk operations. This dualrole position requires strong administrative skills attention to detail and the ability to interact professionally with employees clients and visitors.
Key HR Responsibilities:
- Support process documentation according to the company policy
- Help updating the HR SharePoint
- Assist in recruitment activities including posting job ads scheduling interviews and coordinating onboarding processes.
- Help coordinate training sessions and employee events.
- Prepare HRrelated documents and letters as required.
- Ensure compliance with company policies and employment laws.
- Handle confidential and sensitive employee information with discretion.
Receptionist Duties:
- Greet and direct visitors clients and vendors in a professional manner.
- Answer and route incoming phone calls take messages and manage the general email inbox.
- Manage incoming and outgoing mail packages and deliveries.
- Maintain the reception area and meeting rooms to ensure a clean and welcoming environment.
- Order and manage office supplies and support other administrative tasks as needed.
Qualifications:
- High school diploma or equivalent required; additional certification or diploma in HR or office administration is a plus.
- Proficient in Microsoft Office Suite (Word Excel Outlook).
- Strong communication and interpersonal skills.
- High level of professionalism and customer service orientation.
- Ability to handle multiple tasks and work independently in a fastpaced environment.
- Discreet and trustworthy with confidential information.
Working Conditions:
- Hybrid based role 3 days per week at the office.
- Frontfacing position.
Security Clearance Requirements/ CGP / ITAR:
Position requires Level II Clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program
Come share your passion with us! Here youll be encouraged empowered and challenged to be your best self.
Equal Employment Opportunity
At Top Aces all employees are welcome regardless of race nationality color religion sex gender identity or expression sexual orientation disability or age. The masculine form may be used in this job description solely for ease of reading but refers to men women and gender diversity.
#LILS1#LIHybrid
Required Experience:
Unclear Seniority
Employment Type
Full-Time
