Executive Assistant
Executive Assistant
Posted on :
14-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Were hiring an Executive Assistant with at least 2 years of experience providing comprehensive administrative support to multiple Csuite executives. This position requires an individual with a high level of integrity discretion and an impeccable attention to detail. Welldeveloped communication skills are a must. Responsibilities include but are not limited to booking travel managing executive calendars managing CEOrelated projects communicating on behalf of leadership and providing general administrative support.
WHAT YOULL DO
WHAT YOU NEED TO SUCCEED
To be successful as a Dowbuilt Executive Assistant youll need:
WHAT WE OFFER
We are a fun easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:
WHO WE ARE
Dowbuilt is a construction company founded in 1980 and today our talented teams can be found from coast to coast. We excel at cuttingedge innovative neverbeendonebefore residential projects and home serviceall of which require precision and impeccable attention to detail. We work with top architects and our builds are regularly featured in publications such asArchitectural Digest Architectural Record and Dwell.
The Dowbuilt culture is one of carecare for our employees clients and the talented craftspeople we partner withresulting in care for the incredible designs we bring to life.
HOW YOULL GROW
Were committed to investing in our team members ongoing professional development. At Dowbuilt we want everyone to have equal opportunity to play to their strengths fill gaps in knowledge and grow professionally. We believe that effective career development requires twoway open communication between employee and manager. Expectation setting happens on both sides along with support mentorship and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.
Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
WHAT YOULL DO
- Book travel arrangements (flights rental cars lodging)
- Complete expense reimbursements for CEO Managing Principal and CFO per Dowbuilt cost coding and approval guidelines
- Manage CEO Managing Principal and CFO entries in client database in CRM
- Organize and manage the CEO Managing Principal and CFOs calendars as directed:
- Review calendar for scheduling conflicts
- Act as point person for availability questions; including the current whereabouts of the individual
- Schedule/reschedule meetings and proactively communicate changes with all parties
- Professionally communicate on behalf of the CEO Managing Principal and CFO as directed
- Support CEOowned properties including billing account set up and maintenance insurance and taxes and confirming appropriate cost allocations with accounting
- Act as secondary point of contact for CEOs external vendors including Dowbuilt Service pet carers and others
- Support the Chief of Staff with special projects
- Backup the Seattle Front Desk as needed
- Other related duties as required
TRAVEL: Some local travel may be required for this position (less than 10 of time).
WHAT YOU NEED TO SUCCEED
To be successful as a Dowbuilt Executive Assistant youll need:
- At least 2 years of administrative or executive assistance experience
- Outstanding organizational interpersonal and written communication skills
- Analytical diplomatic and tactful
- Bachelors degree in human resources business administration communications another related field or equivalent professional experience
- Technology: Proficient in MS Office Suite webbased solutions (SmartSheet Egnyte Slack Asana Insightly).
- Composure: Manages stress and maintains composure in challenging situations. Ability to multitask and manage within gray space. Builds trust exercises discretion and maintains an approachable presence. Demonstrates discretion and treats all proprietary company and client information as strictly confidential outside and in some cases within the company.
- Deliver stellar customer service.
- Adapt quickly and effectively to changing circumstances.
- Unflappable maintain a positive cando attitude no matter what problem is there to solve.
- Motivated dependable and trustworthy.
- Actively listens follows instructions reads between the lines takes impeccable notes asks for help suggests creative solutions.
- Personal Learning: Takes ownership of personal learning and development of new skills and abilities. Maintains curiosity and commitment to learning over time.
- US work authorization
WHAT WE OFFER
We are a fun easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:
- Competitive pay commensurate with skills and experience
- 100 paid medical dental vision and $50000 in basic life insurance for fulltime employees 35 coverage for dependents medical) first of the month following DOH
- 401(k) retirement savings plan with employer profit sharing contribution
- Companypaid shortterm disability policy for all fulltime employees
- 8 paid holidays each year no waiting period
- Paid TimeOff (PTO) Salaried Exempt employees earn 120 hours in their first year with an accrual increasing annually with years of service
- Mentorship and career development opportunities
- Education reimbursement
- Dogfriendly offices and casual dress environment
- Discretionary bonus
WHO WE ARE
Dowbuilt is a construction company founded in 1980 and today our talented teams can be found from coast to coast. We excel at cuttingedge innovative neverbeendonebefore residential projects and home serviceall of which require precision and impeccable attention to detail. We work with top architects and our builds are regularly featured in publications such asArchitectural Digest Architectural Record and Dwell.
The Dowbuilt culture is one of carecare for our employees clients and the talented craftspeople we partner withresulting in care for the incredible designs we bring to life.
HOW YOULL GROW
Were committed to investing in our team members ongoing professional development. At Dowbuilt we want everyone to have equal opportunity to play to their strengths fill gaps in knowledge and grow professionally. We believe that effective career development requires twoway open communication between employee and manager. Expectation setting happens on both sides along with support mentorship and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.
Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
