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Join us as a Assistant Business Analyst Contracts Administrator
At Scottish Water every role matters and in this one youll play a key part in supporting our commercial operations. As a Contracts Administrator youll make sure that important administration tasks are completed efficiently and effectively helping the wider team deliver vital projects and initiatives that support communities across Scotland.
Youll be part of a small supportive team assisting in the management of purchase and payment activities within our Digital portfolio. This includes raising purchase orders arranging payments managing invoices and responding to finance and billing queries. Youll also work closely with our suppliers and strategic partners as well as with colleagues in Finance and other key areas of the business.
What youll do
In this varied and rewarding role youll support our Contract Managers with key administrative tasks including work order process management and contract data maintenance. Youll also help develop and maintain procedures and work instructions and provide training and guidance to stakeholders using our systems and processes.
Communication is key and youll manage our teams comms channels including our SharePoint site Yammer departmental mailboxes and more. Youll act as a central contact point responding to queries capturing feedback and making sure our team is seen as responsive helpful and customerfocused.
What youll bring
This role would suit someone with strong administrative skills and a natural attention to detail. Youll be confident with numbers and have experience developing guidance and work instructions. Youll also bring a proactive approach to solving problems and be comfortable managing your own workload.
You should have a good working knowledge of Microsoft Excel Word and Outlook and experience of financial or business administration. Youll be a team player with a natural sense of urgency and the drive to get things done.
Well provide full training on our internal systems including ServiceNow Oracle and our invoice matching platform so youll be supported every step of the way.
Desirable experience includes:
Familiarity with contracts statements of work and contract administration
Knowledge of SharePoint and Yammer
Experience using ServiceNow and Oracle Fusion
Exposure to contract documentation and management processes
Looking out for you
While the work we do is important we know its not the only thing that matters. Thats why we make sure you have everything you need to find a good worklife balance.
The normal hours for this role are Monday to Friday from 8am until 15.30 pm. But youll get plenty of time to recharge with 38 days of holiday every year (including public holidays). And you can even buy five more if you need a little extra time. You can also take paid time off to volunteer in your community.
When it comes to major life events we have familyfriendly policies around adoption maternity and parental leave.
For your future theres our pension (the knowwhatyoullgetwhenyouretire kind) as well as life assurance.
As for some nice extras You can expect an annual company bonus. Not to mention access to SW Splash handy rewards that can save you money on holidays bills and shopping.
The notsosmall print
This role will be a Grade 4. If youre new to Scottish Water youll join us on a starting salary of 27590. Performancedriven pay progression would then allow you to move through the range to a maximum of 32420.
Job offers at Scottish Water are conditional and will be confirmed on completion of our preemployment screening e.g. referencing criminal record checks license checks etc. These checks are conducted on our behalf by a third party. Dont worry well ask your permission before starting these checks.
If youre interested in this role or know someone else who might be well be accepting applications until midnight on the 25th April.
Job offers at Scottish Water are conditional and will be confirmed on completion of our preemployment screening e.g. referencing criminal record checks license checks etc. These checks are conducted on our behalf by a third party. Dont worry well ask your permission before starting these checks.
A few final things worth knowing
Research shows that some people avoid applying for jobs unless they can meet every single criteria. If youre interested in this job but dont tick all the boxes apply anyway! We hardly ever hire people who can do every part of a job from Day One. Everyone has a learning curve. So dont rule yourself out!
Let us know if there are any changes we can make to our recruitment process to help you perform at your best. Lots of our people have disabilities or neurodiverse conditions (including some of our recruiters!. Were also aware that some people might be experiencing temporary challenges because of life events like menopause. Were very used to making adjustments so please dont be afraid to ask.
As part of our commitment to developing a flourishing Scotland its important that all our employees are Scottish taxpayers. If you join us your home address will need to be in Scotland. If you dont already live here youll need to commit to moving here within your first three months.
Finally (finally! candidates who havent submitted an application in the last 12 months will have their records removed from our recruitment database. You wont need to do anything. Your data will be automatically deleted.
Required Experience:
IC
Full-Time