Payroll Specialist
Payroll Specialist
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Job Description
Title: Payroll Specialist
Immediate Supervisor(s): Executive Director of Payroll
Wage/Hour Status: Exempt
Pay Grade:Per Compensation Manual
Dept./Campus: ESC
Days Employed:Per Compensation Manual
Position Summary:
- Assist Business Services in maintaining the districts financial records in a manner as prescribed by the Texas Education Agency and as required by standard accounting principles
- Coordinate analyze and support daily operations for Business Services
- Coordinate training and supervision of District Computer Financial Accounting
QUALIFICATIONS:
Education/Certification:
- Bachelors Degree in accounting or a related field
Special Knowledge/Skills:
- Proficient in accounting principles and practices
- Ability to implement District policy and procedures
- Ability to define problems collect data establish facts and draw valid conclusions
- Ability to be organized and produce accurate results while meeting established deadlines
- Demonstrate advanced skills in computer literacy in word processing spreadsheets and data entry
- Ability to communicate effectively in both oral and written communications
- Office management skills
- Proficient in maintaining auditable file records according to guidelines and content
- Proficiency in the use of a tenkey calculator
- Ability to establish and maintain positive working relationships with all District employees and vendors
- Ability to manage multiple priorities simultaneously with frequent interruptions and without supervision
Experience:
- Minimum of 5 years of experience of accounting/payroll/auditing experience (preferred)
- Minimum of 2 years of the schoolrelated environment (preferred)
MAJOR RESPONSIBILITIES:
These statements are intended to describe the major purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities duties and skills required.
- Keep the Executive Director of Payroll informed on the business affairs of the district
- Responsible for processing semimonthly payroll in an accurate and timely manner by the input of relative data verification of accuracy and production of payroll checks in the Districts Financial Accounting System
- Responsible for interfacing the data between the AESOP Employee Access Center and PowerSchool systems
- Responsible for the administration of Talent Ed payroll workflow process
- Responsible for entering and balancing payroll disbursements for all employees in the Districts Financial Accounting System
- Distribute and file semimonthly payroll in an accurate and timely manner
- Responsible for processing attendance and calculating substitutes pay including longterm adjustments
- Communicate with governmental agencies and maintain deduction and payment records for child support student loans IRS levies and bankruptcies
- Prepare and submit payroll reports and forms required by Internal Revenue Service Texas Workforce Commission Teacher Retirement System and garnishments
- Assist with the administration of the Districts timekeeping software system
- Assist with preparing training of District computer Financial Accounting System and District procedures
- Respond to inquiries from employees and department/campuses on various aspects of payroll
- Maintain a continuous internal control for payroll
- Monitor department mail and email
- Perform District internal audits as needed
- Maintain confidentiality of employee information
- Maintain regular and reliable attendance
- Maintain an accurate track of hours worked through the District software
- Maintain professional ethical use of District network resources
- Monitor and maintain the department filing system
- Complete special projects and perform other duties as assigned
MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Regular & prompt attendance
- Maintain emotional control under stress
- Occasional prolonged and irregular hours
- Be able to walk stand sit climb stoop bend and/or reach frequently
- Be able to lift and carry up to 40 pounds
- Work with frequent interruptions
- Districtwide and statewide travel
- Repetitive hand motions
EVALUATIONS:
- Performance of this position will be evaluated annually
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities that may be assigned or skills that may be required.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
