Part Time School Administrative Assistant

Peace Wapiti Public School Division (PWPSD) provides service to approximately 6100 students in Junior Kindergarten through Grade 12 in 34 schools and is one of the largest employers in the Grande Prairie/Spirit River region.

CLAIRMONT COMMUNITY SCHOOL isseeking candidates who enjoy working in a studentfocused and collaborative invite applications for aPartTime School Administrative Assistant Finance 18Hours/Week) .

Reporting to the Principal the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volume of work with constant interruptions and changing priorities.

Experience

• Experience in accounting (accounts payable and accounts received) is preferred
• Experience working in a fastpaced environment
• Experience in performing clerical and secretarial work is preferred
• Experience working in an educational setting is preferred
• Other combinations of applicable education training and experience which provide the knowledge abilities and skills necessary to perform the position may be considered

Competencies

• Familiarity with budgeting accounts payable and accounts receivable
• Strong secretarial background with proficiency with computers and various software programs
• Ability to prioritize and work independently on projects as assigned
• Able to work independently on projects as assigned
• Enjoy working with people
• Excellent organizational skills and the ability to multitask
• Excellent interpersonal skills and communication skills
• A positive and professional demeanor
• Courteous manners with the public students and staff
• Punctual meticulous and reliable
• A team player who enjoys an everchanging busy work environment
• An excellent work ethic

Duties and Responsibilities

Reception/Office

• Answer the telephone in a professional friendly and efficient manner
• Greet and present a businesslike and welcoming atmosphere to staff students and visitors
• Provide correct information in response to queries within FOIP regulations
• Distribute incoming and outgoing correspondence including mail fax and email
• Maintain office supplies and inventory control
• Facilitate and maintenance or school repairs needs
• General office duties

Financial

• Handle all aspects of inschool collection and distribution of money
• Collecting and refunding of school fees inputting intoPowerschool
• Responding to parent questions about school fees
• Record keeping and cheque writing for all SGF and Site budgets
• Making deposits
• Maintaining all necessary records of budget allocations
• Purchasing POs purchasing cards and cash receipting
• Responding to inquiries regarding the school budget (teacher school administration central office audit etc.
• Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff

Recordkeeping

• Maintain financial documents to track budget and expenditures
• Maintain accurate and upto date student data including attendance records
• Complete necessary forms (e.g. student accident reports)

Communication

• Orientating substitute and casual staff to the school and classrooms
• Provide required data to Central Office and Alberta Education in a timely manner

Supervision

• Maintain a safe environment for students who are waiting in the office area or sick room

Other

• Provide support for various school needs as identified and assigned by School Administration
• Be familiar with and adhere to District Administrative Procedures that relate to the position

Applications should include:

• Completed ApplytoEducation profile
• Cover letter
• Detailed resume
• A list of three references (with current contact information)

A current Criminal Record Check (including Vulnerable Sector Check) dated within the last six months is a condition of employment.

Terms and conditions of employment are outlined inPolicy GGG: Personnel Policy for NonTeaching Staff. Salary is commensurate with education and experience. The salary range for this position is $21.85/hour to $27.68/hour.

We appreciate and thank you for your application; however only candidates who are selected for an interview will be contacted. PWPSD reserves the right to check references prior to the scheduling of questions about this opportunity should be addressed to Kellie Lewis Director of Human Resources and Labour Relations ator by phone at.