College Relations Communications Administrative Assistant

Job Description Summary:

Job Description:

Description of Duties and Tasks

1 Performs administrative duties for a department in support of faculty staff and/or student efforts including examining and answering correspondence processing and prioritizing office communications processing mail answering the telephone and email arranging conference calls and maintaining or coordinating the supervisors schedule.
2 Communicates program information and assists students.
3 Performs clerical duties including correspondence ordering supplies and equipment maintaining files processing mail and duplication.
4 Gathers compiles and enters data producing routine and specialized reports and documents; maintains files records logs and other tracking systems.
5 May design and produce handouts fliers newsletters brochures manuals or other documents; may maintain or update webpages or use social media.
6 Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students employees and the public.
7 Maintains schedules calendars and appointments which may include scheduling department meetings and events issuing invitations arranging for location and equipment typing minutes and preparing information packets.
8 Compiles and produces routine reports or documents.
9 May input budget figures prepare requisitions maintain budget sheets log and track expenditures or take payments or assist in departmental procurement processes.
10 May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
11 May be assigned responsibility for special projects such as scheduling rooms compiling information packets creating spreadsheets charts and graphs and other projects.
12 May oversee the work flow of others as appropriate.

Knowledge

* Office procedures and practices.
* Customer service techniques.
* Basicbookkeeping procedures.
* Knowledge and understanding of underserved groups.
* Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (PCard) reconciliation preparing requisitions etc.
* Managing the budget within assigned department.

Skills

* Maintaining an established work schedule.
* Effectively using interpersonal and communications skills.
* Effectively using organizational and planning skills with attention to detail and followthrough.
* Entering data maintaining files and performing other clerical duties.
* Maintaining confidentiality of workrelated information and materials.
* Establishing and maintaining effective internal and external relationships.
* Effective customerorientation when working with a diverse population.

Technology Skills

* Use a variety of spreadsheet word processing database and presentation software.
* May also use social media work with desktop publishing and update webpages.

Required Work Experience

* Two years related work experience.

Required Education

* High school diploma or educational equivalent.

Other Preferred Qualifications

* Familiarity with serving diverse populations. Familiarity with issues related to equity and inclusion.

Physical Requirements

* Work is performed in a standard office environment.
* Subject to standing walking sitting bending reaching pushing and pulling.
* Occasional lifting of objects up to 10 pounds.

Salary Range

$47840 $49446

Number of Openings:

Job Posting Close Date:

Clery Act

As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an allinclusive list of duties and responsibilities of the job nor is it an allinclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or assigned. In addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.