School Secretary II - Cravens Elementary -school year
School Secretary II - Cravens Elementary -school year
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
JOB CLASS: 7777 (Elementary/Middle)
JOB TITLE: SCHOOL SECRETARY II
Reports To: Principal
Job Description: Perform administrative support duties to ensure the smooth and efficient operation of the school.
Qualifications:
- High school diploma or GED Certificate.
- Keyboarding telephone and filing skills.
- Excellent ProblemSolving skills.
- Excellent oral written and interpersonal communication skills
- Ability to handle and complete multiple tasks simultaneously
- Must meet the requirements of a criminal record checks as specified by Kentucky state law.
- Proficiency in a variety of computer software programs including Microsoft Office google etc.
- A minimum of 3year experience in an office setting as a secretary administrative assistant office manager or comparable position
- Experience in a school setting preferred
KNOWLEDGE OF:
- Modern office practices procedures and equipment.
- Recordkeeping techniques.
- Health and safety regulations.
- Correct English usage grammar spelling punctuation and vocabulary.
- Oral and written communication skills.
- Interpersonal skills using tact patience and courtesy.
- Telephone techniques and etiquette.
- Operation of standard office machines including copier computers and radios.
Essential Functions Duties and Responsibilities:
- Demonstrate prompt and regular attendance.
- Serve as a liaison between the school staff parents and community.
- Assure the smooth and efficient operation of the front office of the school.
- Add subtract multiply and divide quickly and accurately.
- Understand and follow oral and written directions.
- Compose correspondence independently.
- Complete work with many interruptions.
- Work independently with little direction.
- Establish and maintain cooperative and effective working relationships with others.
- Learn interpret apply and explain rules regulations policies and procedures.
- Understand and work with scope of authority.
- Maintain good public relations with principals teachers central office staff and the public.
- Meet schedules and time lines.
- Plan and organize work.
- Compile and maintain accurate records and prepare reports.
- Work confidentially with discretion.
- Perform usual office routines and practices associated with a busy and efficient school office.
- Receive screen and route incoming calls; take messages as necessary for the principal.
- Establish and maintain appropriate filing systems including but not limited to files for pertinent school correspondence fundraising purchase request red book items maintenance information and the annual schedule of events
- Sort and distribute incoming mail and packages
- Perform other professional duties and responsibilities as assigned by the principal.
- Serve as secretary to the principal; compose routine correspondence independently; prepare type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive open and route mail.
- Collect compile organize and record a variety of data related to: personnel payroll equipment; prepare and maintain related records files and logs.
- Provide coverage at the receptionist desk.
- Responsible for purchase orders invoices ordering and other processes related to accounts payable and receivable.
- Reports to work promptly and on a regular basis.
Terms of Employment:
- Classified salary schedule
- Classified benefits package
- Hourly rate $15.03 $19.01 contingent on location and verified experience
- FSLA StatuesNonExempt
- Days per year:
- Hours per day:
WORK ENVIRONMENT:
Indoor environmentally controlled. Typical office environment including but not limited to telephones personal interruptions background noises. Requires working with or near the public parents and children and will be subject to sounds scents and other related environmental factors. This position will require dealing with conflict and requires use of sound judgement.
Physical Demands: (example)
- Must be able to kneel and squat
- Must be able to bend at the waist twist and turn
- Standing and walking intermittently throughout a typical work day
- Liftingup 20 lbs.
- Sitting for long periods of time
- Repetitive movement
Travel Requirements: (Frequency and Duration)
- Less than 10 out of district
- Daily as needed within district boundaries
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Boards policy on Certified Evaluation Plan. The evaluation will be conducted by the principal..
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are require of the employee for this duties responsibilities may be altered to meet the needs of the district.
Contracts are with the district of Owensboro Public Schoolsnot with the individual locations. Location assignments aresubject to change.
Equal Education and Employment Opportunities M/F/D
Employment Type
Full Time
