Assistant Director of Contracts Administration
Assistant Director of Contracts Administration
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Assistant Director of Contracts Administration provides leadership governance and operational oversight in contract lifecycle management driving efficiency risk mitigation and strategic vendor engagement at Seton Hall University. Reporting to the Director of Procurement this role strengthens contract oversight optimizes approval workflows and enhances policy adherence across procurement operations. This position is responsible for developing and implementing bestinclass contracting policies approval structures and compliance frameworks to align contract administration with institutional priorities. Collaboration is essential requiring strong strategic partnerships with colleagues in Procurement Legal Finance and business owners/end users. The purpose of this position is to drive efficiency reduce risk and advance procurements role as a strategic enabler of Seton Halls mission and a steward of its resources. Pursuant to this purpose the Assistant Director of Contracts Administration may be required to perform transactional duties surrounding requisition processing and supplier onboarding. Aligning with Seton Halls Adapt 25 initiative this role transforms contract governance and operational efficiency through standardized templates automation and integrated contract tracking reinforcing procurements ability to manage institutional obligations effectively.
Duties and Responsibilities:
DUTIES and RESPONSIBILITIES: Below are the major duties in descending order of importance indicating the approximate percentage of time spent on performing each duty.
40: Contract Lifecycle Management and Governance:
Oversight and management of contractrelated policies approval workflows and compliance protocols that enhance efficiency and accountability.
Manage endtoend contract administration overseeing intake legal review coordination and executive approval tracking.
Working with General Counsel to standardize contract templates build approved terms and conditions library and risk assessment processes ensuring clarity and enforceability.
Lead efforts to centralize contract oversight strengthening institutional compliance and procurement accountability.
30: Process Optimization and Systems Integration:
Support the transition from legacy system into future system Unimarket.
Oversee contract tracking mechanisms to provide realtime visibility into contract milestones renewals and financial obligations.
Partner with IT and Finance to integrate contract management workflows within Unimarket Banner ERP and procurement systems.
Drive automation initiatives reducing reliance on manual contract processing and enhancing version control and reporting capabilities.
Define and monitor key performance indicators (KPIs) to track contract efficiency compliance and institutional risk exposure.
Perform compliance review of requisitions and POs focusing on proper bid usage or executed contract attached.
Work closely with the Strategic Sourcing Manager to ensure spending under contract is optimized.
20: Stakeholder Engagement and Risk Management:
Serve as the primary liaison between Procurement Legal and the business owners / end users to align contract management with institutional needs.
Conduct contract audits and risk assessments proactively identifying gaps in compliance and mitigating financial exposure.
Advises the Director of Procurement on contract oversight strategy risk mitigation and compliance trends.
Provide training to procurement and departmental teams on contracting policies vendor
negotiations and legal compliance standards.
Strengthen vendor engagement strategies refining negotiation practices and contract workflows.
Provides leadership to procurement resources involved in contract review and administration guiding process improvements and operational efficiency.
10: Policy Development and Institutional Alignment:
Lead efforts to modernize contract governance establishing clear approval thresholds risk escalation procedures and vendor compliance tracking.
Support competitive solicitation processes collaborating with Legal to refine RFP contract structuring and award .
Develop knowledgesharing resources enhancing crossfunctional understanding of contract administration.
Required Qualifications:
Bachelors degree in business administration legal studies procurement supply chain management or related field.
610 years of experience in contract management procurement/supply chain or compliance governance.
Proven expertise in contract administration lifecycle management and vendor risk assessment.
Experience managing contract automation initiatives and policy standardization efforts.
Experience collaborating with general counsel on procurementrelated legal issues.
SKILLS AND COMPETENCIES
Deep expertise in contract administration procurement governance and risk management.
Strong analytical and problemsolving skills with experience implementing process improvements and automation initiatives.
Ability to interpret legal and financial contract terms maintaining alignment with institutional policies and best practices.
Proficiency in contract management systems (e.g. Unimarket ESM) and ERP platforms.
Exceptional stakeholder management skills with experience navigating legal finance and procurement collaborations.
Desired Qualifications:
DESIRED EXPERIENCE & CREDENTIALS
Masters degree (MBA Finance or Accounting) preferred.
CPCM CFCM or contract management certification is a plus.
Background in higher education nonprofit
Salary Grade:
AD180 Administrative
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Required Experience:
Director
Employment Type
Full-Time
