Office manager
Office manager
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Job Description
Facility & General Services Management
- Prepare and organize RFPs regarding office maintenance supplies and service providers
- Oversee office maintenance supplies and relationships with service providers (cleaning security catering etc.
- Manage office logistics including workstation setups space organization and furniture procurement
- Ensure compliance with health and safety regulations (ex: first aids & fire extinguisher trainings) and coordinate necessary workplace improvements.
- Responsible of the safety / evacuation plan
- Responsible for site access management (badge and remote openings)
- Contribute to the DUERP redaction
- Act as a point of contact for building management and external facility service providers.
- Ensure that the office remains a functional comfortable and welcoming workspace.
- Implement and manage initiatives to improve the office atmosphere including ergonomics wellbeing programs and sustainability efforts.
- Organize company events teambuilding activities and office celebrations.
- Act as the key contact for employees regarding officerelated needs ensuring a positive and efficient work environment.
IT Coordination & Management
- Monitor internal IT needs and manage employee requests
- Act as a liaison between IT service providers and the company to ensure smooth system operations
- Coordinate IT equipment purchases and renewals
Legal Department Support
- Organize legal meetings and committees ensuring document management final documentation signatures and archiving
HR Support & Onboarding
- Assist in the process of employee onboarding and offboarding
- Organize onboarding sessions and introduce new hires to teams and internal processes
- Organize workstations IT equipment badges
- Organize and track internal training sessions (registration logistics evaluations)
- Contribute to internal communication and employee wellbeing initiatives
- Contribute to manage HRrelated administrative tasks (schedules leave tracking documentation) to insure a presence in all departments
2. Reporting Line
- Reports directly to the Chief Finance Officer
- Works closely with the Finance Legal and HR Departments
Qualifications :
- Minimum 3 years of experience in office management executive assistance or team coordination
- Strong organizational skills ability to prioritize tasks and maintain discretion
- Excellent interpersonal skills and ability to collaborate across departments
- Proficiency in office software and an interest in IT systems.
- Basic knowledge of corporate law HR management and/or facility management is a plus
Additional Information :
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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