International Recruitment Administrator - External RelationsGrade 4
International Recruitment Administrator - External RelationsGrade 4
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£ 27166 - 28768
1 Vacancy
Job Description
Position Details
External Relations
Location: University of Birmingham Edgbaston Birmingham UK
Full time starting salary is normally in the range 27166 to 28768 with potential progression once in post to 32145
Grade: 4
Full Time Fixed Term contract up to November 2025
Closing date: 23rd April 2025
This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.
We are committed to helping the people who work here todevelopthrough our sectorleading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a widerange of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a stateoftheart sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.
Find out more about thebenefits of working for the Universityof Birmingham
Role Summary
The Universitys Strategic Plan Birmingham 2030 places great emphasis on the recruitment of international students and development of strategic international partnerships.
The International Recruitment Administrator provides professional administrative and logistical support for the International Recruitment team managing several important functional processes which enable the team to meet the Universitys ambitious student recruitment targets.
Main Duties
Agent administrative support involving processing data to support the International Recruitment Team in optimising its relationships with agents. Tasks will include:
- Verification of a large volume of commission claims which involves the crosschecking of applicant data confirming applicant tuition fees and processing payments to agents. Ongoing and close engagement with colleagues from the International Recruitment Team and Finance tears will be required to ensure the verification is carried out swiftly and accurately.
- The attachment of agent details to applications submitted to the University throughout the recruitment cycle using the Universitys internal records systems. This will involve close engagement with overseas agents and colleagues within the Admissions team.
Organise logistics for recruitment events:
- Ensure that all necessary arrangements are in place for overseas recruitment events including the registration of participants preparation of relevant promotional materials and the organisation of freight arrangements for each event.
- Coordination of oncampus events involving incoming visitors throughout the year. Events are likely to range from small to large scale projects which will require good organisational skills and a high level attention to detail.
- Brief staff members participating in recruitment events on progress in arranging event logistics and provide a final briefing on arrangements prior to the event taking place.
Provide administrative support for budgets within the International Recruitment Team to a high standard. This will involve:
- Processing of transactions including cash advances corporate credit cards and foreign currency transactions. The postholder will be required to use the Universitys finance systems in addition to maintaining the offices own financial records.
Support for other recruitmentrelated activities:
- Supporting the Universitys presence at virtual recruitment and conversion events.
- Engaging with current students and student societies to generate content for promotional materials.
- Reviewing online content and developing international web pages in support of colleagues and requiring approval of line manager before any such amendments or pages are published.
The postholder will also support equality and value diversity including:
- Challenging bias prejudice and intolerance if appropriate or bringing it to the attention of a manage.
- Moderate own behaviour to avoid unfair discriminatory impact or bias on others.
Required Knowledge Skills Qualifications Experience
Level of knowledge and/or educational qualifications required:
- General education to at least GCSE level including a pass in English and in mathematics or other evidence of numeracy.
- Computer literacy including experience of electronic communications as well as Word processing database and spreadsheet packages.
- Experience of administering budgets payments and transactions desirable.
Skills/ Attributes required:
Essential
- Excellent interpersonal skills to be able to deal with contacts at all levels whether dealing with students academic staff or external contacts such as vicechancellors/embassy officials.
- Good communication skills (including tactful and confident telephone manner); Accuracy and attention to detail.
- Excellent organisational abilities to manage a demanding workload.
- Ability to work on own initiative manage time effectively progress tasks concurrently and work to deadlines.
- Computerliterate: articulate confident and competent in the use of database systems electronic communications spreadsheets.
- Cultural sensitivity: awareness of the international perspective of the work of the department in terms of the diversity of the student body and our relationships with overseas organisations.
- An understanding of what equality and diversity is and why it is important including an ability to learn about relevant policies and procedures relating to equality and diversity.
- An ability to identify equality and diversity issues and either address these or bring them to the attention of a manager.
Desirable
- Fluent in Mandarin speaking and writing.
- Prior administrative experience in a busy office; familiarity with an academic and/or marketing environment would be advantageous.
Informal enquiries to Wen Hao email:
View our staff values and behaviourshere
We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
