Legal PA

Legal PA Real Estate 1680

Salary

Competitive

Location

Manchester

Vacancy Type

Secretarial Services

Business Area

Secretarial Services

Contract Type

Permanent

Full time/Part time

Full Time

PURPOSE OF THE ROLE

To provide high quality proactive and experienced PA support to a team of partners and fee earners.

DUTIES

Work collaboratively with all Finance teams to proactively support fee earners financial performance including client billing and reports management of matter balances and working capital
Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CVs; using the Business Development hub and credentials database; assisting with bids tenders and pilots
Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
Undertake all matter management processes applying correct rates at opening prompt preparation of engagement letters matter specifications and liaising with the Business Acceptance Unit as required
Conflict check and Client Due Diligence processes accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
Ensure all file management processes are undertaken correctly by identifying matters for closure bills are paid clearing client balance WIP and archiving completed files
Comprehensive diary management including forward planning proactive travel and meeting arrangements identifying meeting clashes and resolving independently where appropriate
Identifying and recommending cost efficient options for complex travel arrangements
Ensure all meeting requirements are identified and actioned including proactive preparation of meeting packs itineraries room and hospitality resource
Utilise the Cube on all administrative tasks taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
Delegate appropriate tasks to Document Production including pitch and tender documents conversion and amendment of legal documents and transcripts
Demonstrate technical competency in order to support fee earners identify and address knowledge gaps to fulfil all elements of the role
Adheres to the firms risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
Successfully completes on time all compulsory firm training and returns all complaints and claims questionnaires

KNOWLEDGE SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)

Excellent verbal and written communication skills with appropriate and effective use of grammar and punctuation
Three years experience (or equivalent) gained within a comparable environment and at an appropriate level
Willingness to work flexibly to meet client needs
High degree of competence in the use of Microsoft Office suite
Proven experience of exceptional client service
Detail focussed and experience of working in a fast paced office environment
Ability to work effectively and collaboratively as a member of a team as well as being able to work independently
Commitment to exceeding expectations and goals