Scheduling Coordinator

This position is Hybrid Halifax.

Scheduling Coordinator

Position Summary

The role of the Scheduling Coordinator is to assist the Ship Maintenance Lead (SML) in organizing all required routines while developing an integrated schedule for the Work Period. The Scheduling Coordinator manages the preparation monitoring and maintenance of Work Period work lists and schedules. They ensure accurate and timely reports are produced as required along with updating realtime dashboards and communicating schedule changes across the enterprise. During the evolution of the Work Period the Scheduling Coordinator will coordinate with the Technical Material Expeditor and advise if the identified Material is not in Stock. Additional tasks will include but not limited to; Raising Purchases Requisitions on behalf of the SML collecting and organizing Objective Quality Evidence and assisting Maintenance Coordinators with Work Pack Management.

Key Areas of Responsibility

The Scheduling Coordinator is responsible to the Coastal Planning Team Lead for the coordination preparation monitoring and maintenance of Waterfront Maintenance packages and schedules. The preparation and maintenance of these maintenance packages and schedules is done in conjunction with the various stakeholders (ie Ship Maintenance Lead Team Leaders FMF and SubContractors) as required. The work packages will be used to identify and validate that all required maintenance has been identified in the appropriate work period. The schedules will be used to identify the program critical paths in conjunction with end customers and other project companies and manage the work periods.

The Scheduling Coordinator for is responsible to:

• Provision of general project support and administration activities to the Service Delivery Team.
• Liaise with key stakeholders to develop valid and accurate bid and project maintenance packages; Liaise with key stakeholders to develop valid and accurate bid and project schedules; Liaise with key stakeholders to maintain valid and accurate project schedules in accordance with a weekly update cycle.
• Highlight areas of schedule and identify potential actions for improving performance; Advise the Ship Maintenance Lead of scheduling/production issues that might impact on key schedule dates.
• Ensure data transfer data coordination between various program management software systems to ensure capture of accurate performance data; Reconcile performance data generated from the systems with real project performance through communication with members of the project team.
• Prepare regular reports and charts on project schedule progress and project performance in as required by the Ship Maintenance Lead and other stakeholders and as required; Carry out analysis of project schedule and cost performance;
• Assist the Ship Maintenance Lead through resource levelling and other appropriate scheduling techniques to identify suitable project strategies to reduce costs and improve schedule performance; Assist with planning functions including project structure with relevant documentation;
• Generating purchase requisitions for Subcontracted Services maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams; Assist in ensuring Subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
• Attending meetings and preparing meeting agendas and minutes;
• Comply with and ensure compliance of others to all relevant HS&E legislative requirements policies procedures and framework with the intent of preventing or minimizing accidental exposures to self colleagues visitors and/or the environment; Promote Thaless Health Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner.

Minimum Requirements

• Experience working within the Military or a Defense Contract or Project is advantageous; Experience in the marine industry as it relates to Shipbuilding Ship Repair or Ship Maintenance is advantageous;
• Competent use of Scheduling Tools (Microsoft Project preferred); Project planning knowledge desirable.
• Strong computer literacy with proven experience with Microsoft products especially Word Excel PowerPoint and SharePoint;
• Strong organizational skills and ability to balance multiple priorities; Excellent communications skills including the ability to prepare and present reports to a range of audiences;Strong interpersonal skills including the ability to promote cooperation at all levels;
• Experience and Knowledge with an ERP or EAM (SAP and Maximo Preferred).

Preferred Qualifications

• College Graduate with trade experience or; Post graduate qualifications or trainings in the area of Business Project Management or Engineering will be looked upon favourably.
• 3 Years of experience of scheduling projects;

Physical Demands

• Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels will also be required to work from the office or from home.

What We Offer

• Thales provides an extensive benefits program for all fulltime employees working 24 or more hours per week and their eligible dependents including the following:
• Company paid Extended Health Dental HSA Life AD&D Shortterm Disability Cancer Care Program travel insurance Employee Assistance Plan and WellBeing program.
• Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.
• Company paid holidays vacation days and paid sick leave.
• Voluntary Life AD&D Critical Illness LongTerm Disability.
• Employee Discounts on home auto and gym membership.

Why Join Us

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is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.