Administrative Services Manager - Director of Research Services

Duties and Responsibilities

(NOTE: ** denotes Essential Functions)

• **Oversees ORS Contracts and Grants Administration Section to ensure successful review and submission of proposals to funding agencies and ensure successful acceptances of extramural awards on behalf of the UH system and successful negotiation of award terms and conditions.

• **Oversees ORS Extramural Funds Accounting Section (including Fiscal Management and Financial Services) to ensure successful administration on project accounts and timely and accurate reimbursements cash management closeouts and collection activities.
• **Oversees ORS Financial Compliance Section (including the Universitys Annual Office of Management and Budgets Single Audit) to ensure successful sponsor financial audits site visits and desk reviews and effort certifications. Ensures ORS Financial Compliance Section is in compliance with financial and administrative requirements over extramural funding ensures successful administration for UHs internal control program over extramural funding and ensures compliance with conducting subrecipient monitoring activities and other investigations as requested.
• **Responsiblefor the development and maintenance of policies and procedures that conform to federal and state laws and University policies for the effective management of extramural contracts and grants.
• **Serve as the source for interpretation and application of federal laws and regulations governing contracts and grants as well as other terms and conditions imposed by any sponsor.
• **Responsible for providing or coordinating the systemwide oversight for assuring fiscal compliance with all statutory requirements as well as other contractual terms and conditions that may be imposed by extramural sponsors.
• **Maintain modify and continuously improve the financial management support systems and system of internal controls to meet federal criteria and external audit standards.
• **Devise ways and means to effectively and efficiently facilitate the work of its client group which includes all University faculty who prepare proposals for extramurally funded research and training contracts and grants and the related staff who are involved with financial management for these awards.
• **Maintain a systemwide communications network for the dissemination of essential information relating to the management of extramural awards and provides periodic training in these matters to all personnel at all University campuses and programs.
• **Provide overall guidance and direction to the Managers within ORS to accomplish systemwide goals and objectives.
• Other duties as assigned.

Minimum Qualifications

Education and Professional Work Experience

• Possession of a baccalaureate degree in business administration finance management higher education administration public administration political science or related field and 10 year(s) of progressively responsible professional experience with responsibilities for senior/managerial position of a major governmental subunit or large private financial organization involving multitask business and finance operations; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

Knowledge Skills and Abilities

• Extensive knowledge of innovative and stateoftheart principles concepts emerging theories the current federal and state laws and associated rules regulations and interpretations and systems associated withsenior/managerial position of a major governmental subunit or large private financial organization involving multitask business and finance operations.
• Demonstrated ability to develop shortand longterm plans of actions understand problems from a broad perspective use creative reasoning to discern broad underlying principles and issues when problem solving.
• Demonstrated written and verbal mastery in presenting ideas theories issues and models clearly and accurately using persuasion and negotiation to build consensus and cooperation and provide longterm direction and leadership.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups and individuals.
• Demonstrated ability to operate a personal computerandapply word processing software
• For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications

• Demonstratedknowledge of federal state private and higher education institutional rules and regulations especially as it relates to extramural award requirements including but not limited to 2 CFR Part 200 Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards
• Demonstrated ability to work well with faculty administrative leadership and staff.
• Exceptional ability to foster relationships with external parties including a range of government business and community organizations and representatives.
• Demonstrated ability to communicate effectively present ideas both in writing and orally in an understandable nontechnical manner with internal and external constituencies.
• Welldeveloped conceptual and analytical skills including the ability to identify a problem develop a solution and execute corrective action either in cooperation with others or independently.
• Demonstrated ability to establish effective new organizational processes and improve ineffective processes gaining organizational acceptance through basic change management skills.
• Ability to function successfully in a multicultural and multiethnic environment.

Desirable Qualifications

• A Masters Degree in the areas of business administration finance management higher education administration public administration political science or a related discipline.
• Experience as a leader/manager at a major research organization or equivalent professional experience.
• Understanding of business and government practices in Hawaii nationally and in the international arena.
• Knowledge of state government fund accounting federal contract and grant regulations cost accounting generally accepted accounting principles (GAAP) and automated financial management systems for large government type operations.
• Knowledge of University of Hawaii financial management systems Research Corporation of the University of Hawaii financial management systems and University organizational and operating structures.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and upload required documents. Required documents include: 1 cover letter indicating how you satisfy the minimum and desirable qualifications; 2 resume; 3 the names and contact information of at least three professional references; and 4 transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire. NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.

Inquiries:

OVPRI Human Resources;