Temporary - Accounting Specialist
Temporary - Accounting Specialist
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Job Description
DESCRIPTION
MendocinoLake Community College District is currently accepting applications for a Short Term NonContinuing Accounting Specialist to work in our Business Services office.
This is a temporary noncontinuing position. This position is open until filled.
We are seeking an equityminded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission Goals and Values at the following website:MLCCD Mission Vision GoalsUnder direction of the department manager performs specialized accounting functions such as accounts receivable accounts payable bookstore/office supplies purchasing inventory and payroll.
We recommend downloading this job announcement as you prepare your application materials for submission.Incomplete applications will not be forwarded to the screening committee.
APPLICATION PROCEDURE Through this online portal submit the following documents:
- Completed online application
- Resume
- A letter of interest that succinctly addresses how your experience and professional qualifications prepare you for this position
- Contact Information for 3 professional references (no letters please)
Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic socioeconomic cultural disability and ethnic backgrounds of our community college students.
SALARY AND BENEFITS
This is a ShortTerm NonContinuing (STNC) temporary hourly position 40 hours per week not to exceed 40 hours per week $25.90 per hour; Ed Code 88003 authorizes a governing board to hire STNC employees for less than 75 of a school year up to 180 days.
Please see the current salary schedule at:MLCCD Salary Schedule
Benefits: The College offers a Bronze level benefit plan at the cost of the employee.
Paid Time Off: The successful candidate will earn forty 40 hours of sick leave per fiscal year.
Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year)
REPRESENTATIVE DUTIES
The successful candidate will support student and institutional success by assisting with Accounts Receivable and payment posting. Below is a full list of possible duties:
Accounts Receivable
Processes purchase orders and payments for college clubs and scholarships charging to appropriate accounts.
Maintains revolving fund checking account prepares entries for replenishing account.
Counts and receipts funds received; assigns budget codes
Prepares bank deposits; delivers deposits to county treasury and bank.
Maintains cash receipts journal; logs in receipts and verifies that deposits have been made.
Prepares and tracks all invoices.
Processes bounced checks; enters into student debt system; works with students who need a payment plan.
Processes travel requests; prepares advances; reconciles travel claims.
Prepares cash boxes for departments and clubs.
Tracks and distributes student Stafford loan checks.
Accounts Payable
May check budget codes on purchase orders for available funds or assign budget codes in the absence of other staff.
Processes approved purchase orders including a final review of purchase order; distributes approved/numbered purchase orders to vendors and staff.
Receives and reviews invoices; assures that charges are made to the approved budget code; facilitates resolution of problems and issues with vendors related to purchase orders and invoices
Pays invoices; inputs invoice data into computer system; runs a prelist report and proofs for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing receives checks from the county office of education and distributes to vendors.
Payroll:Processes one hourly and one salaried computerized payroll per month for faculty classified management confidential temporary and student employees.
Calculates pay for shortterm and student employees based on timesheets and change forms.
For all employees enters salary budget and payroll code information into computer from change forms salary input forms and parttime faculty salary reports along with information regarding W4s voluntary deductions TSAs health benefits retirement benefits IRS 125 plan payroll taxes and garnishments.Runs a prelist report and proofs it for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing; receives checks from the county office of education and distributes them to employees.
Maintains vacation and sick leave records; processes employment verifications and other requests for payroll information; prepares correcting journal entries as needed.
All:Operates a variety of office equipment including a computer terminal microcomputer and word processing spreadsheet and data base software typewriter calculator copier and others as applicable.
Collects and compiles statistical and financial data and other information; prepares and maintains a variety of correspondence reports documents forms records and files; assures proper controls for auditing purposes.
Receives inquiries from vendors students staff auditors and others; provides information and assistance regarding records laws policies procedures rules regulations and other issues in area of specialty.
Orders receives and maintains an inventory of office supplies and other materials; receives opens and distributes mail; receives and screens visitors and telephone calls; attends meetings and workshops as directed.
Performs related duties as assigned by supervisor.
WORKING CONDITIONS:
Office environment; subject to interruptions and distractions.Physical demands include sitting standing reaching bending walking and light liftingQUALIFICATIONS
Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.
Sensitivity to and understanding of the diverse academic socioeconomic cultural disability geographic and ethnic backgrounds of students staff and faculty.
KNOWLEDGE OF:- Policies procedures and regulations related to assigned duties
- Modern office practices procedures and equipment
- Complex computerized recordkeeping systems
- Principles and practices of data management
- Wordprocessing spreadsheet email and database software
- Proper English usage grammar spelling punctuation vocabulary
- Basic math
- Interpersonal skills using tact patience and courtesy
- Effective verbal and written communication skills
- Telephone techniques and etiquette
ABILITY TO:- Learn interpret apply and explain related laws policies procedures rules and regulations
- Work independently within complex policies procedures and guidelines
- Organize and coordinate work duties
- Process the employment of faculty and staff
- Prepare parttime faculty payroll
- Calculate and monitor workloads for parttime faculty
- Monitor minimum qualification status of academic personnel
- Maintain a wide variety of complex and computerized files and records including financial and statistical data
- Compose correspondence prepare reports and related materials
- Establish and maintain cooperative and effective working relationships with others
- Deal effectively with a wide variety of personalities and situations using sound judgment
- Train and provide work direction to others
- Work confidentially with discretion
- Follow verbal and written directions
- Work independently with little direction
- Research analyze and resolve issues
- Accurately work with detailed information
- Communicate effectively both verbally and in writing
- Plan organize prioritize and schedule work
- Meet schedules and timelines
- Complete work with interruptions and distractions
- Operate a variety of office equipment including a desk top computer and related software calculator copier and others as applicable
PHYSICAL ABLITY TO
Physical demands include sitting standing reaching bending walking and light lifting (up to 15 lbs)ADDITIONAL INFORMATION
IMPORTANT NOTES REGARDING APPLICATION PROCEDURE
All application materials must be received by 11:59 pm on the closing date indicated above
Only completed applications with the above required documents will be reviewed by the committee
Application materials not required (including reference letters) for this position will not be reviewed
Remove personally identifiable information such as personal photos social security number birth date age and gender from your application materials.
Expenses related to the recruitment process are the responsibility of the applicant
Incomplete application packets will not be accepted Interviews are by invitation only
The college does not reimburse applicants for related travel expenses
SELECTION PROCEDURE
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview and finalists may be invited to return for a second interview. All notifications will be via email and by accessing yourapplicationprofile.
CONDITIONS OF EMPLOYMENT(Prior to beginning employment)
- In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
- MustbefingerprintedthroughDOJandFBIandhavebackgroundclearance;andMusttakeaTBtest (oncehiredandevery fouryearsthereafter).
- Within 6 months of employment must complete required District trainings such as Sexual Harassment Prevention.
- MendocinoLake Community College District is not authorized to sponsor employment visas and be the employer of record for F1 Visa OPT extension
COMMITMENT TO DIVERSITY
The MendocinoLake Community College District is committed to employing qualified administrators faculty and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness promotes mutual understanding and respect and provides suitable role models for all students including first generation students underrepresented students and students of color. The District strives to employ and retain faculty staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.
Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.
MendocinoLake Community College District is an Equal Opportunity Employer.
EEO STATEMENT
Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race color sex or gender gender identity gender expression age religion marital status disability sexual orientation national origin medical conditions genetic conditionspregnancy (including pregnancy childbirth and medical conditions related to pregnancy or childbirth)military or veteran status. Mendocino College also prohibits harassment on any of these bases including sexual harassment as well as sexual domestic violence dating violence and stalking.
ACCOMMODATIONS
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted ator via email at.
ABOUT OUR COLLEGE
Established in 1973 Mendocino College a Hispanic Serving Institution is a vibrant and inclusive academic community rich in culture creativity diversity and technology. A fully accredited two year community college the District serves more than 6500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly smallcampus academic setting and a respectfully collaborative work environment Mendocino College prepares students for a future of innovation and success.
The beautifully landscaped main campus is located in Ukiah California. With views of oak covered hills sprawling vineyards and distant mountains the 127acre campus is equipped with a stateoftheart Library/Learning Center hightech Nursing Facility and Student Center. The college operates three fully equipped centers in Fort Bragg Lakeport and Willits conveniently providing our valued students with quality instruction academic support and administrative services in neighboring communities.
With a comprehensive curriculum and engaging instruction Mendocino College provides a wide variety of degree certificate transfer occupational and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by smallsized classes personalized academic advising and several hundred dedicated faculty and staff.
ABOUT OUR COMMUNITIES
Mendocino and Lake Counties include some of Californias most picturesque landscape. Because of the geographic location climate and natural beauty Mendocino and Lake Counties attract many visitors. Agriculture timber and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grapegrowing region within the states famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing swimming fishing boating sailing camping hiking tennis and golf.
Check out the local visitor guides to find out more: Experience:
Unclear Seniority
Employment Type
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