Catering Co-ordinator

• Fulltime permanent role
• Learning and career development programs for all roles and levels
• Free daily breakfast office drinks and social events
• Genuine commitment to health and wellbeing pro bono and community and diversity and inclusion across our firm

Learn moreabout what Hall & Wilcox can offer you: roleand team

We have a newopportunity for a Catering Coordinator to join our Melbourneoffice on a permanent fulltime basis.

The Cateringteam forms part of Office Services which includes Front of House(Reception) Service Hub (mailroom) andSwitchboard.

In this roleyou will be providing excellent service for client and employeemeetings and functions in a friendly professional manner. You willensure that all meetings and functions are catered forappropriately and that the client area breakout spaces andkitchens are always kept clean and tidy.

In this rolethere are two alternating weekly shifts 9.00 am to 5.30 pm and7.30 am to 4.00 pm).

You will beinvolved in:

• working with the Catering team on coordinating all aspects of the catering function within the Melbourne office;
• assisting the Front of House Coordinator with offering and preparing tea/coffee and refreshments for client and internal meetings;
• monitoring Catering inbox throughout the day and take responsibility for catering requirements liaising with internal team regarding catering requests and booking/ordering catering for meetings;
• preparing setting up and serving of catering for client and firm events;
• ensuring compliance with food safety hygiene and food handling/preparation procedures;
• ensuring meeting rooms kitchens and breakout areas are kept presentable on all floors;
• maintaining cleaning and restocking kitchen commodities cleaning supplies and equipment on all floors including ordering groceries and supplies online;
• providing quotes for catering as required;
• setup of weekly Thursday/Friday night drinks;
• working with internal clients to finalise menus for events;
• processing supplier invoices including allocating in Chrome River;
• reviewing suppliers against costs and quality;
• in conjunction with the Events team organise external functions;
• booking inducting and supervising external chef and wait staff;
• coordinating catering for offsite functions i.e. kosher meals;
• completing a regular stock rotation in all kitchens and storage rooms to mitigate stock loss;
• developing and maintaining internal and external relationships;
• providing reception and switchboard coverage when required; and
• ad hoc duties as and when required.

Aboutyou

You willideally have the following skills and experience:

• hospitality qualification or minimum level 1 Food & Safety Handler certificate;
• responsible Service of Alcohol certificate;
• minimum 3 years experience in a similar position preferably in a corporate environment;
• solid understanding of food safety hygiene;
• experience working within a team fostering a supportive environment while taking a lead in mentoring and guiding the team;
• experience with organising corporate functions;
• excellent organisational skills and the ability to plan and prioritise effectively;
• exceptional customer service skills with ability to interact with all business levels;
• excellent communication skills verbal and written;
• proficient in technology;
• ability to work under pressure and problem solve;
• have strong attention to detail;
• demonstrates initiative;
• strong interest in and flair for catering; and
• strong working knowledge of Microsoft Office.

Aboutus

Hall &Wilcox is a leading independent Australian law firm. We deliveroutstanding legal services to corporate public sector and privateclients both Australianbased and those offshore doing business inAustralia. Our purpose is to enable our clients our people and ourcommunities to thrive.

Hear from ourpeople about what its like to work at HW: of ourrecent awards and citations include:

• Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
• Law Firm of the Year 101500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards
• Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024
• Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
• Best Law and Related Services Firm $100m$200m revenue) and Best Professional Services Firm $100m$200m revenue) at the 2023 Client Choice Awards

We are knownfor having a great culture that is warm and welcoming progressiveinclusive and supportive and that is underpinned by our enduringvalues known asHallmarks.

We are alsorenowned forSmarterLaw whichmeans we look beyond the status quo to thinkdifferently and find solutions that are better faster and Law includes enabling technology challenging businessmodels innovative pricing and creative resourcing.

We are a firmof the future. We offer our people interesting and challengingwork and access to great clients. To learn more about HW visitourwebsite.

Applynow

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At Hall &Wilcox we are committed to creating and maintaining a workplacethat actively seeks to include welcome and value uniquecontributions of all people. We encourage applications fromcandidates of all cultural backgrounds (including First Nations)age abilities sexual orientation and genderidentities.

We are alsocommitted to supporting candidates with disability so that everycandidate is offered a fair equitable and supportive recruitmentexperience. If you require any adjustments or support to completeyour application or if you have any questions please contactSally Cai Talent Acquisition Advisor at

This vacancyis being managed directly by the HW Talent Acquisition / People& Culture team. We will contact our preferred agency partnersshould we require any assistance.