Project Specialist Allergan Medical Institute AMI Curricula Design Development

Were looking for an immensely organized and personable Project Specialist to be a part of the in

house creative team under AMI. Ideal candidates for this role will know and love digital project

management tools have a passion for clinical education development and display a talent for

organizing crossfunctional team members and processes ensuring that we perform at a high

level and launch compliant programs on time.

Reporting into the Senior Manager AMI Curricula Design & Development you will work alongside

creatives and curricula experts to ensure all content makes its way through the Curricula Design

Medical Regulatory Compliance and Legal review process. Ensuring all materials are complete

legally accurate/compliant successfully executed and delivered on time. This is a remote

position.

Responsibilities:

1. Management of our Medical Legal Regulatory and Compliance (MLRC) review systems

and processes from initial concepts through to approve for distribution

2. Know when to escalate resource bandwidth and project blockers to manager

3. Works closely with Project Manager to support project planning assists with identifying

monitoring and analyzing projects for risks

4. Act as liaison for all stakeholders to ensure project deadlines are met as well as liaison

between AMI Curricula team and Marketing Operation team

5. Takes ownership of projects in your queue actively advocates for project approval

6. Participate/schedule meetings to present topics and provide input recognize issues and

provide solutions

7. Create and maintain a best practices log that captures common MLRC

requests/guardrails and frequently made mistakes in our program contents to prevent

roadblocks and achieve a faster turnaround time and shareout to team so we do not

repeat mistakes

8. Spend time thoroughly and meticulously reading program content to actively apply best

practices to each job before routing into review system as well as applying metadata

that is accurate

9. Work with digital asset management teams to ensure that all approved materials are

properly produced archived retrieved and moved across the organization

10. Proactively build strong working relationships with stakeholders reviewers and vendors;

and work with employees in all levels including VPs.

11. Manage and monitor communications with volumes of 60 emails/messages/text per day 12. Travel to biannual team meetings 13. Perform other duties as assigned

Qualifications :

Required

1. Bachelors degree or equivalent in experience is required

2. 24 years in a project management role

3. Excellent time management and organizational skills with a high sense of urgency and

ownership of your projects

4. Experience with project management software and compliance systems

5. Strong problemsolving skills and solutionoriented

6. Excellent interpersonal skills (communication empathy and conflict resolution skills)

7. Computer literacy tech savvy MS Office (Excel Outlook Word PowerPoint)

8. Adaptive to a rapidly changing environment with seasonal highvolume workload flexible

to working overtime and/or weekends

Additional Information :

Nice to have

1. Experience in Mac OS

2. Knowledge of Adobe Acrobat Adobe Workfront Slack Veeva Vault Frame

Confluence Monday and Google (Drive Docs Sheets)

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: 

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our shortterm incentive programs. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives serving our community and embracing diversity and inclusion.  It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race color religion national origin age sex (including pregnancy) physical or mental disability medical condition genetic information gender identity or expression sexual orientation marital status status as a protected veteran or any other legally protected group status.

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Work :

Yes