Administrative Specialist - COMS

The work we do matters!

Hiring Agency:

Health & Human Services Agency 25

Location:

Lincoln NE

Hiring Rate:

$18.811

Job Posting:

JRAdministrative Specialist COMS (Open)

Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):

Job Description:

The Central Operations and Materiel Services (COMS) Department of the Department of Health and Human Services (DHHS) is seeking an Administrative Specialist.

We understand that finding the right role is a twoway street. So we want to know: What are you looking for in your next career opportunity Are you seeking a role that offers professional growth and the chance to develop new skills Do you want to make a meaningful impact on Nebraskas longterm care system while being part of a collaborative team Or perhaps youre looking for a position that offers worklife balance with a regular schedule and a supportive work environment. Whatever it is were committed to helping you reach your career goals while providing an opportunity to grow with us.

What we Offer:
We reward our employees hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

Statematched retirement contribution of 156!
13 paid holidays
Generous leave accruals that begin immediately
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges.
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79 employerpaid health insurance plans
Dental and vision insurance plans
Employerpaid $20000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Training and Development based on your career aspirations.
Employee Assistance Program

What you will do as an Administrative Specialist for DHHS Central Operations:

• CCURE Software Management: Program and configure CCURE software for secure locations doors and access groups; set up new sites users events and groups.
• Field Troubleshooting & Maintenance: Troubleshoot and resolve security system issues both remotely and onsite including software and hardware problems. Install repair and replace security components such as badge readers servers door hardware and cameras.
• Building Systems & Installations: Ensure electrical systems are compatible with access controls; install and replace door components and security cameras using hand and power tools.
• Site Assessments & Emergency Response: Conduct site assessments during emergencies (e.g. floods power outages) and recommend closures notifying leadership and HR. Manage recovery efforts for 73 locations including 7 24/7 secure facilities.
• Training & Development: Develop and deliver training on building access and unauthorized entry.
• Building Plans & Security Analysis: Read and interpret building plans and technical drawings to determine secure access point locations based on budget and requirements.
• Coordination & Support: Provide backup for move coordination including monitoring and coordinating office furniture fixtures and equipment (FFE) changes across locations.

Requirements/Qualifications

Minimum Qualifications:At least one year of post high school coursework or experience in: administration office management accounting finance planning policy analysis and implementation administrative/management analysis operations research program evaluation research or similar fields or in a field related to the programs or functions of the employing agency.

Special Notes Applicable to Administrative Specialist: Some positions may require experience and/or training that is unique to the work assigned; a valid drivers license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Preferred Qualifications:

• Experience with CCURE security software and/or similar access control systems.
• Familiarity with electrical systems and compatibility with security components.
• Experience with troubleshooting and maintaining building security systems.
• Knowledge of building plans and technical drawings.
• Ability to work in highpressure situations particularly during emergencies.
• Strong communication and training skills.
• Knowledge of security protocols and emergency response best practices.
• Experience with project coordination vendor management and costeffective solutions.

Knowledge/Skills/Abilities

Knowledge: Understanding of security systems particularly CCURE or similar access control software is essential. Familiarity with building plans technical drawings and electrical systems is important to ensure compatibility with security components. Knowledge of security protocols and emergency management especially during events like floods or power outages is crucial.

Skills: Strong troubleshooting and maintenance skills for security systems including resolving software and hardware issues. Proficiency in using hand and power tools to install and maintain security components like badge readers door hardware and cameras. Ability to create and deliver clear training on access procedures and security protocols and communicate technical information to both technical and nontechnical audiences.

Abilities: Ability to assess situations and find solutions during normal operations and emergencies. Manage multiple priorities and adapt in highpressure situations. Collaborate effectively with teams vendors and agencies. Make decisions regarding security including when to involve external vendors or escalate issues. Oversee security system recovery across multiple locations after emergencies and perform installations with attention to detail.

Benefits

We offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub Internal Apply app from your home landing page.