Office Manager Jobs in CSU Careers in Northridge, CA - USA

Office Manager

CSU Careers

Posted on : 15-03-2025

Employer Active

1 Vacancy

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Job Location

Northridge, CA - USA

Monthly Salary

$ 4058 - 6653

Vacancy

1 Vacancy

Posted on : 15-03-2025

Job Description

CSUN strives to be a destination workplace where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success both for our students and our employees. We have a relentless passion for celebrating diversity equity and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. If this sounds like you youve come to the right place. Learn more: Duties

Under general supervision of the Chair of the Department of Mechanical Engineering the Administrative Support Coordinator coordinates office workflow and provides administrative support for the Department of Mechanical Engineering. The incumbent uses SOLAR for building class schedules coordinates scheduling changes with the Department Chair initiates updates and restrictions time and labor for faculty staff and student assistants coordinates Omnilock access to labs PT faculty appointments and changes and runs schedulerelated reports for the faculty.

Prepares Degree Process Reports rosters and access student records generates course permission numbers checks prerequisites inputs APDB report data completes PARs at the beginning and end of semesters coordinates annual department events and takes meeting minutes.
Uses the SOLAR financial system to track payroll and operating expenses and maintains spreadsheet shadow systems to help with the reconciliation of General Fund Lottery Trust and Auxiliary accounts for the department.
Prepares student assistant and ISA appointments supervises work and daily duties of student assistants explains the newhire process and coordinates hiring activities for fulltime faculty positions.
Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: to five 5 years of fulltime progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.

Equivalent to fulltime college or university education/vocational school training in business or jobrelated field may be substituted for up to two 2 years of the required experience.

Knowledge Skills & Abilities

Thorough mastery of: office methods procedures and practices; and correct English grammar spelling and punctuation. Expertise in using office software packages technology and systems.
Ability and specialized skills to: prepare letters memos and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop recommend and evaluate proposed solutions; apply judgment discretion and initiative in establishing priorities providing followup and quality control.
Ability to: use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; operate standard office equipment and software.

Pay Benefits & Work Schedule

The university offers an excellent benefits package including but not limited to: medical dental vision retirement & savings tuition waiver and more.
Classification: Administrative Support Coordinator / 1035 / 2
The anticipated HIRING RANGE: $4058 $4961 per month dependent upon qualifications and experience. The salary range for this classification is: $4058 $6653 per month.
HOURS: Full Time; 40 hours per week; Monday through Friday.
This is a Regular position with a oneyear probationary period.
The position is currently hybrid 4 days in office 1 day remote); however this is subject to change based on student and/or operational needs.

General Information

Applications received through March 25 2025 will be considered in the initial review and the review of applications will continue until position is filled.
This position is sensitive as designated by the CSU.
A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
Per the California State University (CSU) OutofState Employment Policy the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSUrelated work outside of California.
Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process please visit this link: CSU recommends that faculty staff and students who are accessing campus facilities at any university location be immunized against SARSCoV2 the virus that causes COVID19 and that all individuals who access any inperson program or activity (on or offcampus) operated or controlled by the University follow COVID19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity religion or religious creed nationality age gender gender identity gender expression sexual orientation genetic information medical condition marital status veteran or military status and disability. Reasonable accommodations will be provided for applicants with disabilities who selfdisclose by contacting Recruitment Services at.

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Employment Type

Full-Time

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Key Skills

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CSU Careers

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Office Manager

CSU Careers

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