Administrator for Nonproliferation Research and Development - Active Security Clearance Required

We are looking for an Office Administrator to apply their talents and expertise in support of the Nonproliferation Research and Development (NPRD) Program. In this role you will work independently to plan develop perform and coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures. This position reports to the Nuclear Threat Reduction (N) Program within the Global Security Principal Directorate.

You will

• Serve as the primary point of contact for NPRD administrative matters related to NA22 funded projects and University Consortia activities; oversee plan and execute operational and organizational requirements.
• Work with the external audit committee and Principal Investigators to manage on and offsite Independent Assessments of NA22 funded activities including securing facilities managing logistics distribution of administrative materials and traveling approximately twice a year.
• Coordinate and execute operational aspects of reporting related to DNN funded activities.
• Develop maintain and optimize complex databases spreadsheets and tracking systems to monitor action items ensure deadlines are met and follow up on pending tasks. 
• Gather interpret and analyze data related to consortia student activities including tracking the career trajectories of students from the point of transitioning into graduate programs in fields of national interest.
• Conduct indepth analysis of the data on areas of interest drawn by various National Labs perform quarterly assessments of the collected data and compile comprehensive reports to be shared among LLNL points of contact N Program Leader and other National Labs identify trends and patterns within the data.
• Provide leadership and supervision to team members including assigning tasks monitoring performance offering guidance and supporting professional development to ensure quality and efficiency in achieving organizational goals.
• Coordinate all administrative and logistical aspects of the annual LLNL hosted University Consortia related Summer School.
• Analyze and solve problems of increasing complexity implement new techniques and procedures interpret policies and provide recommendations to improve processes and establish best practices.
• Review and validate documentation to ensure alignment with policies and procedures; identify compliance gaps and support the implementation of corrective actions.
• Work with NPRD Event Coordinator to assist with preparation of offsite program reviews.
• Provide logistical support including transporting visitors at LLNL and Site 300 during tours and meetings.
• Perform other duties as assigned.

Qualifications :

• This position requires an active Department of Energy (DOE) Qlevel clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Also you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
• Experience participating in and coordinating administrative and operational work activities and multifaceted internal processes for the work unit and/or functional area.
• Experience contributing to and leading organizational projects with the ability to understand interpret and apply related policies and procedures and apply advanced organizational skills attention to detail accuracy and follow through. Demonstrated effective leadership and teambuilding skills.
• Understanding of basic principles of personnel administration policies and procedures and of HR compliance requirements for personnel administration (FLSA ADA EEO etc..
• Effective analytical problem solving and decisionmaking skills necessary to independently advise resolve recommend and approve appropriate actions to implement solutions.  
• Demonstrated effective interpersonal skills with the demonstrated ability to handle sensitive and confidential issues with tact discretion and mature judgment.
• Experience in data gathering compilation and analysis and proficiency in using data analysis tools and software.
• Strong communication skills to effectively present findings and contribute suggestions for improvement.
• Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.
• Ability to travel two to four times a year.
• This position requires a valid California drivers license.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules *depending on project needs)
• Our values visit  Clearance

  This position requires an active Department of Energy (DOE) Qlevel clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.  Also you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.  Please note that your current active Q or Top Secret clearance with DOE or another agency does not guarantee DOE SCI access approval; if you are denied access you may be subject to reinvestigation of your existing Q or Top Secret Clearance. 

  PreEmployment Drug Test

  External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

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  Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.

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  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

  Reasonable Accommodation

  Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. 

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  The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and nonemployee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

  
  

  Remote Work :

  No

  
  

  Employment Type :

  Fulltime