Senior Administration Assistant
Senior Administration Assistant
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Job Description
Role:Senior Administration Assistant
Grade and Salary: Gradeper annum (prorata)
FTE and working pattern: 0.6 FTE 21 hours per week Monday Friday
Contract: 18 Months Fixed Term
Holiday Entitlement: 28 days annual leaveplus 9 buildings closed days (and Christmas Eve when it falls on a weekday)
Purpose of Role
To provide a helpful professional and coordinated approach in support of the delivery of the Panmure House programmes through administrative support to the Academic Director and the Programme team.
Key Duties & Responsibilities
- Providing administrative support to the PH programme team as required
- Management of Panmure House email and phone communications
- Support the coordination of highlevel events and meetings.
- Maintenance of data to support the programme team.
- Support the production of high quality timely reports and presentations required for key University Groups and Committees.
- Interacting daily with senior staff on operational issues.
- Undertake diary management for meetings involving the Academic Director PH team and corporate stakeholders
Essential & Desirable Criteria
Essential
- Educated to SCQF Level 6 or similar or equivalent experience
- Experience of working within a similar environment as outlined above
- Competent in the use of relevant IT packages
- Welldeveloped interpersonal skills
- Demonstrable professional and proactive approach
- Demonstrable ability to work quickly flexibly and accurately in a dynamic changing and pressured environment
- Demonstrable provision of excellent customer service
Desirable
- Experience in organising events such as conferences and seminars
- Experience of booking travel and accommodation
How to Apply
Applications can be submitted up to midnight(UK time)on Friday 4th April 2025.
Pleasesubmit your CV via the HeriotWatt online recruitment.
We welcome and will consider flexible working patterns e.g. parttime working and job share options.
HeriotWattUniversity is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected trained promoted appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
HeriotWattUniversity values diversity across our university community and welcomes applications from all sectors of society particularly from underrepresented groups. For more information please see our website also our awardwinning work in Disability Inclusive Science Careers our total rewards calculator: see the value of benefits provided by HeriotWatt University.
About the Team
Panmure House is the former home of Enlightenment philosopher Adam Smith and part of the Edinburgh Business School at HeriotWatt University. Panmure House aims to apply Smiths work and thought here in the 21st century to create positive change through research policy impact and public engagement. Visitpanmurehousefor details of all current programming. The programme team at Panmure House (PH) are led by the Academic Director and work closely with the wider university research community and public engagement team to deliver programmes to generate societal and economic debate.
The programme team are part of Edinburgh Business School at HeriotWatt a global leader in highquality accessible practiceoriented business education and research. With campuses in the United Kingdom Dubai and Malaysia we inspire and empower a diverse inclusive community of students that other institutions cannot reach. We partner with businesses and governments to translate knowledge into practice and deliver innovative solutions that improve the world. Our industryleading research projects in logistics supply chain management industrialdecarbonisation inclusive workplaces and sustainable capitalism connect across disciplines to address societys most pressing challenges.
At EBS we are practical engaged connected and inspired. We foster a community that nurtures collaboration and ambition and we aim to transform lives andorganisations through our innovative approach to education and research. We pursue excellence through relevance providing transformative lifelong skills and outcomes for our students. We leverage our vibrant research community our strategic partnerships and our talented network of faculty and staff to make a difference and create lasting global change.
About HeriotWatt University
At HeriotWatt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with wellbeing and inclusiveness at the heart of our global community.
Required Experience:
Senior IC
Employment Type
Part-Time
