SEPAL Program Assessment Coordinator Administrative Analyst Specialist - Exempt II - Office of Research and Sponsored ProgramsBiology

Working Title

SEPAL Program & Assessment Coordinator

SEPAL: Science Education Partnership and Assessment Laboratory

SF StateUniversity

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition National origin sex sexual orientation covered veteran status or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who selfdisclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF States policy prohibiting discrimination and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination Harassment and Retaliation Administrator by callingor emailing

San Francisco State is a 100 Smoke/VaporFree Campus. Smoking or Vaping of any tobacco/plantbased substance is not permitted on any University properties.

The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Research and Sponsored Programs/Biology

Appointment Type

Temporary: Position will end on or before February 28 2026. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date normally with a twoweek notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

FullTime

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$6667.00 to $7083.00 per month $80004.00 to $84996.00 annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of The SEPAL: Science Education Partnership and Assessment Laboratory Principal Investigator the SEPAL Program & Assessment Coordinator will develop and manage SEPAL programs and research efforts. The responsibilities include but are not limited to: designing and implementing SEPAL programs analyzing and reporting results of SEPAL programs writing grant proposals and manuscripts for science education research coordinating professional development events such as the 3day Evidencebased Scientific Teaching Summer Institutes and grant writing workshops generating annual progress reports for funding agencies managing the operations of the SEPAL Resource Center and leading program administrative and financial procedures with the university.

Position Information

Program Development and Management

Oversee the programs of SEPAL: Science Education Partnership and Assessment Laboratory.

• Collaborate with the Principal Investigator to design and implement SEPAL program events and activities.
• Codevelop policies and procedures related to SEPALs programs and research efforts.
• Coordinate sensitive information pertaining to SEPAL and use sound judgement to address situations.
• Work with diverse populations of students and faculty to build and evaluate programs that promote inclusive and effective teaching in biology and science more generally.
• Serve as a project liaison by making contact and maintaining communication with subcontracted groups facilitate management of data records and conveying of records for project assessment.
• Monitor and analyze administrative and fiscal reports of SEPAL research activities and programs.
• Manage complex administrative procedures related with SFSU grants office human resources and financial departments.

Manage the SEPAL Resource Center and Student Assistants

• Mange the SEPAL Resource center including recruiting new users training student assistants monitoring resources and coordinating campuswide and offcampus usage of the SEPAL Resource Center.
• Oversee 23 Student Assistants that provide daily support of the SEPAL Resource Center (i.e. checking in/out materials data entry answering phones answering emails fulfilling orders).Coordinate weekly meetings with student assistants to discuss and evaluate progress.
• Maintain functioning database of materials and project websites (e.g. DART website Scientist Spotlight Initiative website) that are part of the SEPAL Resource Center.

Community Outreach and Grant Development

• Work closely on all aspects of grantfunded program development implementation research design assessment and analyses and dissemination and publication of results
• Collaborate in grant writing process and grant proposal submissions.
• Build and arrange community partner alliances for program and research collaborations.
• Effectively communicate with diverse contacts within and outside of the university.
• Plan organize and cofacilitate meetings with internal and external stakeholders.

Program Evaluation and Assessment

• Design and collect pre & postassessments for SEPAL programs/events.
• Prepare analyses of program results and develop recommendations for future plans or actions.
• Prepare data presentations in graphic pictorial tabular or written forms for SEPAL research projects
• Communicate findings through manuscripts reports posters and presentations in professional association meetings
• Create maintain archive and update detailoriented program records and files
• Manage scan archive and analyze a variety of program data and documents to ensure data is preserved electronically.

Other duties as assigned

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles practices and methods. This foundation would normally be obtained through a bachelors degree and/or equivalent training and administrative work experience involving study analysis and/or evaluation leading to the development or improvement of administrative policies procedures practices or programs.

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles practices and methods Knowledge of and ability to apply fundamental concepts.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Thorough knowledge of policies procedures and outside regulations pertaining to and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
• Ability to take initiative and independently plan organize coordinate and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research development and evaluation of policies and programs including skill in the collection evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
• Ability to train others on new skills and procedures and provide lead work direction.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles problems and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques operations and systems analysis statistical and research methods and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• A doctorate degree and/or advanced degree in science or a related field.
• Prior experience working with university administration local communities and/or science students.
• Experience working with grantfunded programs and their designated reporting systems.
• Proficiency in financial and budget management
• Supervisory experience working with individuals from a diversity of backgrounds
• Excellent written and oral communication skills
• Ability to work both independently collaboratively and on multiple teams simultaneously
• Budget management university processes and procedures and familiarity with science education programs research and grantfunded efforts.
• Commitment to promoting inclusion equity and fairness in all aspects of the work.
• Three years of progressively responsible administrative or professional experience which is applicable to the responsibilities of science education program administration and coordination
• Experience with grant writing peerreview panels and submission.
• Ability to prepare clear and concise reports. Ability to analyze situations accurately and to adopt to effective course of action.
• Ability to prioritize tasks and be able to handle a variety of responsibilities.
• Ability to assist in preparation of questionnaires gathering and analyzing research data and in compiling data for reports and summaries in tabular graphic and pictorial form.

PreEmployment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Lifes Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues students and the customers we serve.

We offer a competitive compensation package that includes Medical Dental Vision Pension 401k Healthcare Savings Account Life Insurance Disability Insurance Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program all geared towards the Universitys commitment to attract motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified oncampus applicants currently in bargaining units 2 5 7 and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this CSU prohibits hiring employees to perform CSUrelated work outside of California with very limited exception. While this position may be eligible for occasional telework all work is expected to be performed in the state of California and this position is assigned to oncampus operations.

CSU strongly encourages faculty staff and students who are accessing campus facilities to be immunized against COVID19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at and questions may be sent to

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m. and can be reached at.

Please note that this position position requirements application deadline and/or any other component of this position is subject to change or cancellation at any time.