Team Administrator

Birketts is a full service UK Top 50 law firm. With a heritage spanning 160 years we have more than 700 lawyers and legal professionals based in Bristol Cambridge Chelmsford Ipswich London Norwich and Sevenoaks. We advise businesses government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property corporate services litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner horizon scanning and thinking ahead to the changes challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do with female partners comprising 40 of our partnership.

The Ipswich Commercial Real Estate team at Birketts is expanding its core team! We are seeking a Team Administrator to come and join us. The role will be based from our Ipswich office in Providence House.

You will join the highly successful Utilities Team which has nationwide clients throughout the UK and presently consists of 14 fee earners and 3 secretaries. We need to extend and recruit additional team members to take forward our ambitious plans for the future.

You will join a niche team who deal with conveyancing transactions for utility network operator clients. The team specialise in high volume timecritical property transactions for IDNOs/DNOs gas transporters fibre providers water incumbents EV providers as well as assisting developer clients with their utility transactions.

Playing an important role within the Commercial Real Estate Utilities team you will be responsible for:

• File opening including checking compliance requirements setting up paper and efiles and folders and conflict searches;
• Scanning and photocopying of hard copy correspondence and documents and efiling on our document management system;
• Printing and preparing documents for signature;
• Being proficient in a variety of software packages such as Microsoft Word and Excel to produce correspondence documents and spreadsheets;
• File closing and other administration in accordance with our clients requirements and compliance standards;
• Dealing with paperwork with our Accounts team for the processing of payments.
• Arranging meetings and appointments;
• Scheduling and managing deeds to ensure records are kept up to date.
• Downloading saving on our document management system and printing documents from datarooms.

The Candidate will be working closely with the existing Team Administrators to service the team.

The role would suit an individual who enjoys working as part of a team to help provide professional support to fee earners and the existing support team.

• You will be enthusiastic and well organised individual with a positive attitude and excellent communication skills. Excellent IT ability will be required with good knowledge of MS Office products (Word Excel Outlook)
• You will be able to manage a varied workload and work efficiently and effectively under pressure and to deadlines
• You will be assisting our support team with their day to day tasks and administrative work
• You will be able to show initiative when responding to queries and actively try to seek solutions to problems
• You will be able to support and build working relationships with the fee earners as well as our support team to actively work for the whole team
• You will be able to support and build working relationships with your colleagues in the team

At Birketts our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success development and wellbeing of our colleagues helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme 5 employer / 5 Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions Staff Profit Share)
• Life Assurance 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible agile and parttime roles and we are happy to explore your preferred working patterns as part of your application.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age disability sex race religion or belief gender reassignment marriage or civil partnership pregnancy or maternity or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all valuing the right mix of talent skills and potential. We welcome applications from a diverse range of candidates and selection for roles is based solely on individual merit.