Academic Support Specialist Casual Hire

University of Hawaii Kapiolani Community College Health Sciences is seeking applications for the Academic Support Specialist. Please see the information about the position the duties and responsibilities the minimum and desirable qualifications and the job application attachments below:

Important note: Applicants seeking shortterm or parttime work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructionaltype positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for fulltime employees and up to 1 calendar year for parttime employees.

Working Title: Academic Support Specialist (Casual Hire)

Position Number: Casual Hire

Hiring Unit: Health Sciences

Location: Kapiolani Community College

Date Posted: March 13 2025

Closing Date: March:59 pm HST

Salary: $24.85 to $26.90 (Commensurate with Education and Experience)

Schedule: 1519 hours per week

Temporary/Permanent: Temporary

Funding: Federal

Continuation is dependent on satisfactory performance program needs and renewal of funds.

Duties and Responsibilities:

• Oversees recruitment of trainees for Community Health Worker (CHW) program

• Oversees recruitment of community partnerships for student practicum experience

• Assists with the coordination of tracking of CHW students through the training programs including documentation of trainees progress completion of the training programs and meeting certificate requirements for data collection purposes.

• Manages outreach recruitment communication and potential enrollment for CHW program

• Provides key logistical support on program efforts including organizing meetings distributing textbooks and other materials to students and maintaining important documents and databases.

• Provides information and responds to questions and correspondence in support of faculty members/instructors as needed for the delivery of the courses assigned to those faculty members.

• Assists Project Manager with data collection and analysis

• Drives to various work sites and project activities to manage/coordinate student and instructor needs such as books laptops and hotspots.

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Management any Health Sciences programs or related field and 2 year(s) of progressively responsible professional experience with responsibilities for project management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Functional knowledge of administrative tasks planning and coordinating activities and logistics as well as word processing and database/spreadsheet programs.

• Functional knowledge and understanding of the Federal and Hawaii State laws rules regulations and systems associated with grants and healthcare administration training contracts. Understanding of institutional policies compliance regulations service agreements/contracts and capabilities of computerized applications. Knowledge of leadership and organizational management best practices.

• Demonstrated ability to resolve wideranging complex issues through creative reasoning and logic to accurately determine the cause of the issues and to provide solutions to the issues in an effective innovative and timely manner.

• Demonstrated ability to interpret convey and present information and ideas to a diverse audience.

• Excellent professional and clear verbal and written communication skills.

• Demonstrated ability to prepare presentations reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations leadership community and industry partners policymakers and other individuals/members. Strong multitasking ability to keep up with fastpaced and often relationshipdriven work.

Desirable Qualifications:

• Masters Degree in Business Management any Health Sciences programs or related field

• Two 2 years of experience working with extramural programs at the UH campuses.

• Experience with online project management and accounting platforms including the Research Corporation of the University of Hawaii (RCUH) Financial Portal RCUH Human Resources Portal Kuali Financial System or eTravel. Familiar with UH and RCUH policies and procedures related to extramural project management.

INCOMPLETE APPLICATIONS WILLNOTBE CONSIDERED(Read the To Apply section carefully)

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application applicants must attach the following:

1. Cover letter;

2. Resume;

3. The names and contact information (telephone number and email addresses) ofat least three professional references; and

4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire. Transcripts issued outside the United States of America require a coursebycourse analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted

• Diplomas and copies will NOT be accepted

Incomplete applications willNOTbe accepted.

NOTE:

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Kapiolani Community College and will not be returned.

• Please do not include any selfidentifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc..

• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.

• If you have not applied for a position before using NEOGOV you will need to create an account.

Inquiries: Kapiolani Community College Human Resources Department

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.


Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: