Office Manager
Office Manager
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Job Description
Office Manager
Marqeta is on a mission to change the way employees and contractors get paid. Were one of the earliest enablers of embedded finance a market opportunity sized up in the trillions. Our card issuing platform provides unprecedented flexibility and control for companies to issue cards authorize transactions and manage payment operations in real time. Marqeta is powering the most well known brands in the new economy (Block Cash App Affirm Instacart Doordash Uber Walmart etc). Today nearly 8 out of 10 Americans use a product powered by Marqeta every week. This is the opportunity of a lifetime to work with innovators around the world and unlock equitable financial access for all.
As the Office Manager for Marqetas Poland branch your role will be pivotal in managing the offices requirements. You will be a proactive professional trusted and respected for handling sensitive information and crucial relationships.
This is a part time role performed from our Warsaw office 2 days per week. Wed love for you to join us!
- 20 hours per week:8 hours per day Tuesday and Thursday in the office and4 hours virtual (days/times to be agreed)
The Impact Youll Have
- Plan manage and execute a variety of events (offsites team meetings meals parties catering etc. within a set budget.
- Oversee and manage all office operations and procedures including liaising with vendors ordering supplies coordinating inbound and outbound deliveries managing stock levels.
- Manage the relationship between WeWork reception and our office point of contact for any questions/issues relating to the office. Promote WeWork events to the team.
- Manage the office budget
- Liaise with the Workplace team to ensure continuity throughout Marqeta offices (ensuring policies and procedures are adhered to).
- Coordinate with the IT department on all office equipment and manage relationships with vendors and service providers.
- Provide general support to visitors.
- Ensure the fire and emergency plans are up to date and first aid kits are fully stocked.
- Address employees queries regarding office management issues (e.g. stationery hardware travel arrangements).
- Handle various projects as they arise even unexpectedly.
- Participate in team meetings as required.
- Point of contact for Executive Team members when visiting the Warsaw office and liaise with their Executive Business Partners to help arrange their schedules.
- Support Staff Recruiter with onboarding (setting up access passes office tours new hire kits)
Who You Are
- An entrepreneurial mindset coupled with a strong work ethic.
- Selfmotivation excellent organization and a proactive approach.
- Flexibility and comfort in a fastpaced highintensity yet informal startup environment.
- Proven experience as an Office Manager Front Office Manager or Administrative Assistant.
- Knowledge of office administrator responsibilities systems and procedures.
- Experience with Google Suite and Slack.
- Ability to work independently and as part of a team
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problemsolving skills.
- Strong organizational and planning skills in a fastpaced environment.
- A creative mind with an ability to suggest improvements.
- Fluency in English and Polish.
Your Manager
- Chloe Jennings Chief of Staff UK
Recruiter For This Role
- Agata Wojciechowska
Typical Process
- Application submission
- Recruiter phone call
- Hiring manager video call
- Virtual onsite consisting of 3 x 45 min calls
- Offer
Compensation and Benefits
- Monthly stipend for your home office equipment and connectivity
- Annual development stipend to support your growth and development
- Inoffice amenities including: drinks and snacks wellness room dedicated barista community events onsite
- PPK plan
Required Experience:
IC
Employment Type
Full Time
