Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Leadership Team. This role is pivotal in efficiently managing responsibilities allowing Leadership to focus on strategic initiatives. The ideal candidate is detailoriented resourceful and capable of handling sensitive matters with the utmost discretion.
Key Responsibilities:
Executive & Administrative Support:
Manage and coordinate the calendar ensuring seamless scheduling of meetings travel and appointments.
Serve as the primary point of contact screening and prioritizing calls emails and requests.
Prepare reports presentations and correspondence on behalf of leadership.
Facilitate internal and external communications fostering strong relationships with key stakeholders.
Coordinate logistics for conferences and events including travel accommodations and materials.
Assist with processing payments managing invoices and coordinating financial obligations.
Operational & Logistical Support:
Retrieve organize and distribute mail and companyrelated documents as needed.
Ensure office and conference supplies are packed organized and delivered as required.
Visit the office periodically to manage inventory equipment and other operational tasks.
Arrange for necessary scheduling and coordination of various services as needed.
Qualifications & Skills:
Proven experience as an Executive Assistant or in a similar highlevel support role.
Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and scheduling tools.
Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Ability to work independently in a remote environment while handling inperson tasks as needed.
Discretion and professionalism in handling confidential and sensitive information.
A proactive problemsolver with a high level of attention to detail.
This is a remotefirst position; however regular visits to the office and occasional travel will be required.
Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.
Equal pay for equal work. EEOACA Compliance.
Required Experience:
Senior IC
Employment Type
Full-Time
