Assistant Registrar-Scheduling Curriculum
Assistant Registrar-Scheduling Curriculum
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Job Description
Description
The Assistant Registrar is responsible for the academic scheduling of course offerings across the Universitys three schools including the management of course data in the student information system as well as the maintenance and reserving of academic space on campus. The Assistant Registrar demonstrates an understanding of office policies and procedures to guide and communicate as appropriate with faculty staff and students.
Primary Responsibilities:
Responsible for the creation and maintenance of all course offerings entered by 3 University schools for course scheduling and classroom assignments. Proactive review of data management and scheduling distribution to anticipate and resolve errors. Includes review of student course eligibility rules course requisites rooming requirements and assessment (final exam) needs. Complete the academic room assignment process using the Workday Student Information System and CollegeNets 25Live room and space optimizer for classroom assignments and exams for each academic period. Responsible for training academic department staff and chairs on course creation and course section maintenance and the Universitys classroom scheduling parameters. Provide guidance and support to academic departments dissemination of scheduling guidelines communicate process management updates and the course production timeline. Create user documentation and keep documentation current as procedures and tasks change.
University Registrars Office primary functional administrator for the 25Live Scheduling software as it pertains to academic space and reserving oncampus review sessions. Responsible for utilization of CollegeNets 25Live for space analysis optimization and benchmarking. Set up imports to 25Live from Workday initialize course section data via LYNX and set up extract sets. Manage import/export error messages to ensure information is fed over in accordance with parameters set in the Workday connector. Responsible for maintaining and updating the Universitys academic calendar in 25Live.
Support curriculum management related operations in the student information system database (Workday) including but not limited to program of study changes academic overrides academic requirements and program completion. Support the academic catalog publication within Watermarks SmartCatalog tool for content edit management and catalog production.
Represent the office in areas of overall service process and policy guidance and support. Train front line staff and RAM Center staff on URO operations business practices and university academic policies and procedures. Troubleshoot and solve situations with students and faculty involving items such as academic progress academic plans registration courses and schedules. Foster and maintain strong working relationships and communication with students faculty and staff.
Assist as backup to the frontline processing area as needed to support the daytoday responsibilities of the office. Provide coverage and support for the University Registrars internal phone line as well as the Ram Registration and Financial customer service center. Represent the office as needed in trainings orientations working groups and informational campus events.
Requirements/Qualifications:
- Bachelors Degree and 23 years of relevant higher education experience in a record keeping office
- Demonstrated knowledge in the tasks and responsibilities of a Registrars Office
- Demonstrated expertise with Student Information System databases (experience in Workday preferred)
- Advanced skills in Microsoft Office suite (including Word Excel PowerPoint)
- Excellent written and oral communication
- High level of initiative technical aptitude attention to detail and organizational skills
- Strong analytic and problemsolving skills
- Ability to operate independently manage multiple competing priorities and exercise good judgement
- Ability to exercise discretion with confidential information familiarity with FERPA (Family Educational Rights and Privacy Act)
- Commitment to highest quality of customer service prioritizing inclusivity diversity and equity in executing key responsibilities
Preferred:
- Experience working with Workday Student Information System and scheduling using CollegeNets 25Live
Suffolk University does not discriminate against any person on the basis of race color national origin ancestry religious creed sex gender identity sexual orientation marital status disability age genetic information or status as a veteran in admission to access to treatment in or employment in its programs activities or an affirmative action equal opportunity employer the University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color gender religious creed disability national origin veteran status or LGBTQ status. Suffolk University is especially interested in candidates who through their training service and experience will contribute to the diversity and excellence of the University community.
Employment Type
Full Time
