Office Manager
Office Manager
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Job Description
LOCATION: Barcelona
TYPE: Hybrid
What will you do
Were looking for an Office Manager who is organized proactive and ready to make an impact in our vibrant fastpaced office! If youre someone who loves keeping things running smoothly helping the team stay organized and making the office a great place to work this is the role for you. Youll be a key player in ensuring the office operates efficiently while supporting both our team and management. Youll report directly to the People & Culture Manager and have a significant influence on the daily flow of the office.
Your Role:
Be the Face of the Office: From greeting visitors to answering calls and inquiries youll make sure everyone feels welcome and supported right from the start.
Keep Things Moving: Youll manage deliveries and pickups ensuring that everything is where it needs to be on time.
Organize & Maintain: Youll ensure the office stays clean organized and functional from common areas to meeting rooms so everything runs seamlessly.
Prepare for Success: Setting up meeting rooms and making sure all materials are ready for key meetings (board meetings shareholder meetings etc. will be part of your regular flow.
Stock & Supply: Youll monitor and replenish office supplies and keep the kitchen stocked making sure everyones got what they need throughout the day.
Secure the Space: Oversee office security access control and work closely with IT to resolve any tech issues.
Vendor Management: Youll be the point of contact for vendors and service providers managing contracts negotiating pricing and ensuring the office gets the best service possible.
Manage Corporate Travel: Youll create and implement the companys travel policy manage all travel logistics (flights accommodation transportation) and ensure all visa requirements are met. Youll also monitor compliance with the policy manage budgets and optimize cost and time efficiency.
Admin Support: Whether its filing copying or scanning youll provide essential administrative support that keeps the office running smoothly.
Support the Team: Youll be a goto for general office tasks helping staff and management with everything from scheduling to organizing.
Assist Management: From keeping the executive calendar up to date to preparing expense reports your support will keep our leadership team on track and efficient.
Drive a Positive Culture: Help keep the workplace engaged and energized by supporting employee initiatives promoting our company culture and organizing fun office events.
The type of tasks and responsibilities may be expanded according to the companys needs.
Why This Role Matters:
This is more than just an administrative position its a chance to be a driving force in shaping the offices culture and operations. Youll have the freedom to make the office your own all while supporting a team thats committed to collaboration creativity and efficiency. If youre excited to bring your organizational skills and positive energy to a team that values innovation and growth we want to hear from you!
Requirements:
Highlevel training (CFGS Secretary/Administrative or equivalent).
Minimum of 3 years of experience in office administration and management support.
At least 3 years of experience organizing corporate travel.
Languages: Native Spanish and intermediate English (B2 level).
Soft Skills
Organizational Skills: Prioritizing tasks and managing multiple responsibilities.
Communication: Clear and effective verbal and written interactions.
ProblemSolving: Proactive in addressing and resolving challenges.
Time Management: Meeting deadlines without compromising quality.
Team Collaboration: Fostering a cooperative office environment.
Adaptability: Adjusting quickly to changing priorities.
Attention to Detail: Ensuring accuracy in all tasks.
Confidentiality: Handling sensitive information with discretion.
Leadership: Motivating and guiding office staff effectively.
The VALUES that set us head apart:
PASSION DIVERSITY INCLUSION TEAMWORK
Our PERKS that will inspire you to succeed:
Taxsaving options through flexible salary distribution (retribucin flexible).
Annual training budget for your development.
English lessons to improve language skills.
Regular teambuilding activities to enhance collaboration and engagement.
Free Friday afternoons for better worklife balance.
Weekly afterwork events to relax and socialize with colleagues.
Spacious recently refurbished office with plenty of natural light.
Complimentary coffee snacks and fresh fruit available throughout the day.
If youre ready to make an impact and grow with us we want to hear from you!
The fonYou team
Employment Type
Full Time
