Administrative Support Supervisor 10203
Administrative Support Supervisor 10203
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Salary Not Disclosed
1 Vacancy
Job Description
Qualifications for this Career Opportunity
- Knowledgeof administrative support and office management practices and techniques for establishing and assigning work and supervision of staff.
- Leadershipskills to provide clear directions technical assistance and guidance.
- Abilityto be flexible and balance between literal adherence to rules and the use of policies as a guide. Does not look to protect the rule but rather uses the rule to increase engagement.
- Excellentwritten and verbal communication skills.
- Meet minimum qualifications:
- HighSchool Diploma or the equivalent.
- Twoyears of administrative assistance or office support experience.
- Twoyears of supervision experience.
How to Apply
To be considered for a DPHHS position submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents you must check the relevant document box to ensure your attachments are uploaded correctly to your application for this position.
- Cover Letter Please describe your experience working with people who live with disabilities.
- Resume Please include dates of employment with your supervisors name and phone number for each position.
Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women minorities and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process contact DPHHS Human Resources listed below.
Additional Information
This position may be eligible for partial teleworkwithin the state of conditions will be provided by the supervisor and must adhere to state policy.
This position is open until filled with frequent screening of applicants.
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division.
Vocational Rehabilitation and Blind Services (VRBS) is a program within the Disability Employment and Transitions Division (DETD) governed by the Department of Public Health and Human Services.This position supervises at least 2 Administrative Assistants who coordinate the scheduling of VRBS applications and appointments in the local VRBS office.Responsibilities include 1 Working with the VRBS Executive Leadership team in policy and procedure development and implementation 2 Providing technical assistance and training to statewide VRBS administrative support professionals; 3 Creating proofreading and editing documents; 4 Leading Administrative Professional Team meetings; and 5 Developing VRBS procedures.
Additionally this position performs duties relating to fiscal management of obligations and payments to Community Rehabilitation Providers (CRPs) colleges and universities medical providers and others.Responsibilities include 1 Managing and directing public and medical community relations for VRBS to promote the timely receipt of quality medical evidence required for program eligibility; 2 Maintaining business relationships with a statewide network of CRPs community agencies and vendors instate and out of state educational training programs;3 Entering and verifying data generating reports and notifying staff of fiscal and case management deadlines; and4 Assuring encumbrances payments and purchases are made in accordance with policy procedure general accounting principles and audit requirements.
Why Join DPHHS
Our mission at DPHHS is to serve Montanans in their communities to improve health safety wellbeing and empower independence. By joining our department you will have the opportunity to perform meaningful work in public service to our state and its residents.
TheState of Montanas comprehensive benefits package includes healthcare coverage retirement plans paid vacation sick leave and holidays work/life balance and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.
Required Experience:
Manager
Employment Type
Full Time
