Billing Coordinator
Billing Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
About Mod Op
Mod Op is a fullservice advertising agency able to offer clients a full suite of solutions. Mod Op can offer you access to lowcost highquality health care options and a team of enthusiastic collaborative and motivated coworkers who see career development and personal development as intertwined.
About the role
Were seeking a Billing Coordinator to join our growing team at Mod Op. This role will act as the critical liaison between the finance department project teams and executive leadership ensuring accurate project accounting timely data entry and streamlined financial processes. This role requires close collaboration with our client service team members to monitor project progress support revenue projections and ensure accuracy in financial records. The ideal candidate is responsive detailedoriented loves working with numbers and is eager to learn.
Requirements
Key Responsibilities:
1. Liaison Between Finance and Project Teams
- Ensure proper accounting of projects including accurate revenue and expense recognition and timing.
- Act as the bridge between executive leadership project teams and finance for project updates and financial workflows.
2. Project Monitoring and Reporting
- Track project scope (budget/hours) usage to date and remaining budget/hours.
- Maintain a monthly project revenue and expense report for finance teams and executive leadership.
- Facilitate accurate revenue/expense accruals for large projects to ensure consistent monthovermonth results.
- Ensure projects remain profitable and on track during .
- Meet monthly with leadership to review project status and address potential issues.
3. Data Entry and System Management
- Accurately enter Sales Orders Client Invoices Purchase Orders and Vendor Bills.
- Set up and maintain new clients projects and vendors in financial systems.
4. Purchase Orders (POs) and Vendor Management
- Create review and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets.
5. Project Administration
- Monitor timesheets to ensure timely and accurate input.
- Address and correct timesheet errors as needed.
- Manage project closeout processes efficiently ensuring all financial and administrative tasks are complete.
6. Revenue Management and Projections
- Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve.
- Support the development of accurate revenue projections to assist teams and leadership in financial planning.
Key Qualifications
- Strong understanding of financial processes including project accounting accruals and financial reconciliation.
- Excellent attention to detail and accuracy in data entry and reporting.
- Proficiency with financial systems project monitoring tools and spreadsheets for reporting purposes.
- Experience with timesheet systems Purchase Order workflows and vendor bill reconciliation.
- Strong organizational and time management skills to prioritize tasks and meet deadlines.
- Effective communication skills to ensure alignment across teams and stakeholders.
- Prior experience in billing coordination finance support or project management roles preferred.
Benefits
- Health dental and vision benefits
- 401k plus matching
- Company sponsored life Insurance
- LinkedIn Learning license
- Unlimited vacation time off policy plus December holiday closure
- Hybrid remote/inoffice work schedules depending on location
- Fun company culture with a great balance of work and play
When asked what they love about working at Mod Op we hear:
- I feel I can be myself at work and its fun! MV
- The caliber of the clients/brands we work with knowing your work is seen by thousands of people in many cases across the world. JC
- We actually create videogames! AC
- We have an allstar team and its like playing in the probowl every day! MW
- Opportunities to always learn from and work with the best and the brightest. HW
- Mentors and opportunities for growth. KB
Mod Op believes in teamwork client collaboration powerful storytelling stunning design and thoughtful problemsolving. Our clients represent a breadth of industries and every project presents new and interesting challenges. We would love for you to join us!
Mod Op LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
IC
Employment Type
Full-Time
