Data and Donor Relations Manager

The University of Saint Mary is conveniently located a short 30 minutes drive from Parkville Shawnee Basehor and Kansas City Kansas. USM offer all fulltime employees Medical Dental Vision University Paid Basic Life & AD&D Short and LongTerm Disability along with a generous Tuition Remission for the employee spouse and dependents under the age of 24 years old.

THE HISTORY OF THE UNIVERSITY OF SAINT MARY:

The University of Saint Mary is a Roman Catholic liberal arts university located in Leavenworth Kansas just 25 minutes away from Kansas City. For over 100 years the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1400 students at its main campus in Leavenworth its satellite location in Overland Park as well as online.

POSITION SUMMARY:

The Data & Donor Manager reports to the Vice President of Advancement and is responsible for the overall management of The University of Saint Marys donor database (currently Raisers Edge/NXT). This includes managing data integrity gift entry and acknowledgments onetomany donor stewardship conducting query and list generation in support of donor appeals documenting best practices and procedures to ensure efficiency and accuracy as well as performing highlevel database amendments with little supervision. The Data and Donor Manager also assists with Advancement events the department budget and various stewardship projects. The Data & Donor Manager provides overall administrative support to the Vice President of Advancement.

ESSENTIAL FUNCTIONS:

• Maintain confidentiality of all donor and alumni records.
• Process and acknowledge all charitable gifts to the includeaccurately entering gifts in Raisers Edge reconciling finances with the Business Office generating and mailing donor acknowledgement letters and responding to donors who may have questions regarding their giving.
• Maintain constituent records in Raisers Edge.
• Ability to perform highlevel database procedures utilizing the RE Query module; assign and make updates to queries of constituent information specifically but not limited to Assigned Appeals Actions Constituent Attributes among other available fields.
• Use best practice research to determine the appropriate data to track within the database and related coding to create more sustainable and accurate donor data
• Generate and provide accurate Constituent Lists with appropriate exclusions to support donor email and mailed appeals or other forms of communication manage Consent related functionality and concerns and process signups.
• Proactively determine donor trends and share them with the development team to develop opportunities for moves management to increase giving and reengage lapsed donors.
• Demonstrates an awareness and ability to think strategically about donor and/or giftrelated fields such as but not limited to Campaign Fund and Appeal management and reporting within the Raisers Edge/NXT.
• Execute Imports and other Global Add Change and/or Delete functions with precision and accuracy reviewing data before during and after task completion.
• Help create and manage a robust donor stewardship program.
• Manage gift entry of all donations (online and offline) into the Raisers Edge/NXT as well as create new donor records and/or make appropriate updates to current constituent records in a timely fashion.
• Supervise 23 student ambassadors.
• Assist Advancement team with operations and of events such as hosting donors with the President during athletic games Alumni Reunion Homecoming and other events as needed.
• Manages the Presidents Christmas Vespers Dinner on campus donor visits etc.
• Track Advancement budget code invoices and review the budget to ensure operations stay within budget.
• Assist Advancement team with prospect research to identify new donors to bring into the moves management process.
• Manage office supply inventory.
• Assist with maintaining baseline stewardship projects such as Thanksgiving cards Christmas cards student thank you postcards donor impact statements ordering donor gifts etc.
• Schedule and coordinate appointments on behalf of Advancement team.
• Will work special events including an occasional evening and/or weekend.
• Perform additional duties as assigned.

REQUIREMENTS:

• Bachelors degree
• Commitment to the overall mission of the University of Saint Mary.
• Effective interpersonal and communication skills.
• Proficiency in MS Office
• Ability to complete accurate detailed work
• Effective project management skills.
• Ability to work some weekends and evenings for USM events
• Ability to maintain confidentiality with records and personnel matters.
• Experience and ability to work with a diverse campus population.

PREFERENCES:

• Previous experience in donor relations or event planning; preferably in a university setting.
• Experience with donor databases preferably Blackbauds Raisers Edge Online Express and NXT.
• Experience with online giving platforms preferably OneCause and BidPal.
• Analytical skills to track data using a donor database to acquire recover retain and upgrade donors. Experience with Network for Good database is a plus.

TO APPLY:
Submit a cover letter resume and contact information for at least three current professional references.

Saint Mary is an Equal Opportunity Employer.

Questions: email human resources at