HR Department Assistant Part Time

POSITION SUMMARY

The Part Time HR Department Assistant role is a customer service and administrative centric position focused 50 of the time on assisting the Benefits function and the other 50 assisting the other functional Human Resources areas. Tasks may include coordinating employee events and trainings entering employee information into the Human Resource Information System/Benefits system/timekeeping systems assisting with Benefits administration and data entry attending recruiting events filing & scanning of employee information & files and other general clerical and administrative work. This position is primarily an onsite role with parttime inoffice hours Monday through Friday. Limited hybrid work may be available as business needs allow.

REPORTING RELATIONSHIPS

Reports to: Human Resources Director
Direct Reports: None

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be allinclusive. They may be modified with additions deletions or changes as necessary.

Essential Duties & Responsibilities

50 General Office Administration and Assistance

Ensure a great employee experience when engaging HR by providing superior customer service.
Assists employees/customers with questions concerning basic human resources programs and policies.
Act as the point of contact for the Lunch and Learn program including making room reservations and food orders
Answers department telephone and generic email inbox (as appropriate) and escorts employees seeking HR support to meeting rooms/offices
Assist with data entry such as: new hires terminations status changes and salary adjustments
Acts as the City Tour Guide for the quarterly bus tours around the City
Orders office supplies for the department
May assist with running basic reports
May assist with projects as assigned
Acts as the liaison for various Boards and Commissions
Provides general office support duties including invoice reconciliation
Maintains a high level of confidentiality
Performs other duties as assigned and required

50 Benefits Administration

Enters employee data into Benefits system including proper enrollment in selected plans and off boarding employees when they separate
Assisting with Payroll functions including cross checking Payroll deductions in coordination with Finance
Reconciling Benefits invoices
Auditing Benefits data and enrollments to ensure accuracy
Updating Benefits literature to match changes and enhancements to Benefits programs
Maintaining the Benefits SharePoint eHub page to ensure accurate employee communications
Provide information: Answer basic questions about benefits eligibility and procedures
Administer programs: Process payroll enroll employees and manage benefit plans
Help employees enroll in benefits and make changes to their accounts
Help develop and implement wellness programs
Act as the employee liaison for various Benefits/Retirement Boards

PREPARATION AND TRAINING

Education

• High School Diploma some college experience preferred.

Work Experience

• 1year of experience in any of the following: human resources administrative/office support customer service insurance administration/adjustments benefits administration or another related field
• HRIS experience desirable.

KNOWLEDGE SKILLS AND ABILITIES

Knowledge:

Strong working knowledge of:

• Professional etiquette and customer service principles
• Standard office procedures
• Applications software for the Microsoft Windows environment
• General Human Resources practices

Skills and Abilities:

• Customer Service Strong customer service skills and a true desire to help people resolve issues.
• Computer Skills Intermediate skills needed to work with the HRIS and to generate technical reports.
• Communication Strong skills needed to interact with City employees vendors and applicants.
• Analytical Intermediate skills needed to determine customers needs.
• General management Basic skills needed to maintain and organize information.
• Must be able to work with a high level of confidentiality.

WORKING CONDITIONS

Work is performed in a standard office environment requiring sitting for extended periods of time and occasional light lifting (up to 15 lbs.. Job requires visual and physical capabilities to perform data entry filing and to work on computers and associated equipment for prolonged periods of time 68 hours daily).

HOURLY RATE

$19.75 $29.62/Hourly Rate

This is a parttime position.

APPLICATION DEADLINE

Open until filled