Program Assistant - Temporary Quality Improvement
Program Assistant - Temporary Quality Improvement
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Job Description
Program Assistant Temporary (Quality Improvement)
Position Summary:The ideal candidate will provide essential support to the Quality Improvement team by organizing and preparing materials for meetings assisting with administrative tasks and facilitating the coordination of data and reports. This individual will work closely with the Director staff and other departments to help ensure the quality of services provided to members is continually improved.
Work Duration: Up to 6 months
Work Hours: Monday to Friday 8:00 a.m. to 5:00 p.m.
Work Type: Onsite
Position Responsibilities
Provide administrative support to the Quality Improvement team including preparing meeting materials taking minutes and managing correspondence.
Assist in the creation and management of reports logs calendars and mailings related to quality improvement activities.
Support staff efforts with data entry documentation and ensuring timely production of required reports and presentations.
Maintain department directories SharePoint and timeoff calendars.
Coordinate the Directors calendar schedule meetings appointments and events while evaluating the priority of matters that need attention.
Process incoming invoices and expense reports for the Director and other management staff as needed.
Manage supplies inventory including ordering and monitoring supply levels.
Maintain confidentiality of sensitive information related to management projects policies and with adhoc projects ensuring that tasks are completed on time and meet department objectives.
Ability to build and maintain effective working relationships with team members leadership and external stakeholders.
Excellent communication skills both written and verbal.
Strong organizational and problemsolving abilities with the ability to manage multiple projects simultaneously.
Ability to work independently and exercise sound judgment in a fastpaced environment.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other jobspecific software/systems.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to visually read information from computer screens forms and printed materials.
Ability to speak clearly and communicate effectively.
Ability to sit for extended periods and perform administrative tasks.
Ability to lift and move objects up to 25 pounds as necessary.
Indoor office environment with moderate noise levels.
Some schedule changes may occur with occasional travel required.
The work environment is typically sedentary with no harmful environmental conditions.
Experience & Education
High School diploma or equivalent.
1 year of experience in an administrative support role.
Data entry experience is required.
Strong organizational and time management skills.
Proficiency in Microsoft Project Access Publisher and Visio.
Experience working within quality improvement or healthcarerelated programs.
Sunshine Enterprise USA is an Equal Opportunity EmployerMinorities Females Veterans and Disabled Persons
Employment Type
Full-Time
