Senior Payroll Administrator
Senior Payroll Administrator
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Job Description
The Senior Payroll Administrator will assist with the biweekly payroll verification for all companies and locations each period while ensuring the accurate payment of wages to team members within the framework of current and applicable legislated guidelines. The Senior Payroll Administrator will be responsible for learning the companys payroll software and becoming a subject matter expert for changes/improvements within to support accurate payroll processing in partnership with the Human Resources Team. The Senior Payroll Administrator will ensure timely reconciliation of account balances in partnership with the Financial Reporting Team.
CORE DUTIES
Provide guidance and mentoring to the Payroll Administrators.
Gain and thoroughly understand all current compensation programs for assigned pay groups.
Accurately document calculations steps and checklists to ensure accurate and complete administration.
Enter/upload/process all payrollrelated changes payments commission and incentive programs.
Gather calculate and input pay and rates for statutory Holidays Post Living Differential (PLD) bereavement and vacation.
Prepare final pay and issue Record of Employment (ROE) once final pay has been calculated.
Correct overpayments cancel/stop/replace direct deposits.
Assist with yearend review and corrections.
Respond to team members thirdparty and other internal queries within a reasonable or specified timeframe.
Prepare and upload payroll journal entries for assigned pay groups.
Request cheques for thirdparty remittances where applicable.
Work with the Payroll Supervisor and HR Managers to keep current on changes to legislation that impact or could impact payroll and make recommendations on how to accommodate required changes in the Payroll/HRIS System.
Completion of various reports for payroll functions as required.
Responsible for safekeeping maintenance and confidentiality of employee files and compensation agreements.
Understand and adhere to departmental KPIs.
Identify and action opportunities to improve department processes productivity and systems and lead project work as assigned.
Demonstrates the companys values in all aspects of their work performance.
*Other duties: this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that may be required or which may change over time and which can be changed at any time with or without notice.
SUCCESS METRICS
Understand and achieve departmental KPI targets.
Understand and participate in achieving departmental goals and objectives.
Identify and implement process improvements within the department and with partnerships across the business.
Deep understanding of software to implement automation.
QUALIFICATIONS
EXPERIENCE
Minimum of 5 years related payroll experience with experience managing a high volume of work and pay group complexity.
Must possess basic accounting knowledge and understanding of accounting principles.
Knowledge of balancing General Ledger Accounts for payroll.
Experience with the remittance of source deductions and payrollrelated payments.
Strong analytical and problem resolution skills.
Must have excellent verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external customers.
Ability to meet tight deadlines while working with minimal supervision.
Proficient in Microsoft Office Suite products (particularly MS Excel advanced skills are an asset) and ability to learn inhouse computer programs.
EDUCATION
Maintain a current Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute.
A combination of education and experience will be considered.
CORE COMPETENCIES
Curiosity and interest in learning software ideally with experience in UKG HRIS/Payroll system.
Advanced problem solving skills to unpack errors and correct root cause.
Strong interpersonal communication and organizational skills and ability to prioritize work.
Ability to work independently and as part of the accounting team to meet the Companys financial objectives.
WORK PARAMETERS
Normal working hours fall between 8 am 5pm Central Standard Time.
Evenings and Weekends as required to meet biweekly payroll deadlines.
Observes National Holidays of the country of employment and Office Closures of the head office of record.
Hybrid In Office/Work from Home.
A satisfactory Criminal Record Check is required.
Required Experience:
Senior IC
Employment Type
Full-Time
