Administrative Coordinator Biomedical Engineering Department

Job Summary

Under general supervision from the Department Chair this position is responsible for duties related to the overall administrative and clerical support functions of the department. This position implements and evaluates various administrative systems to support the department operations; provides work direction to student assistants assists the department chair in ensuring campus policies and procedures are followed coordinates faculty recruitment activities and onboarding paperwork for new faculty is responsible for input of course schedules procurement travel coordination and is responsible for a range of budget and faculty personnel transactions.

Administrative support staff within the College of Engineering primarily support their individual home department while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the deans office. The administrative team shares ideas and innovations with respect to administrative functions coordinates and implements uniform processes and procedures and supports each other to ensure the success of the college.

The Department Chair serves a threeyear renewable term. The individual filling this position provides continuity of administrative operations with respect to department college and university policies during department chair transitions.

Department Summary

This position provides administrative support for the Biomedical Engineering (BMED) Department at Cal Poly San Luis Obispo. The BMED Department is a major academic unit within the College of Engineering. The department provides both B.S. and M.S. degrees in Biomedical Engineering.

Key Qualifications

• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
  
  
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities and to respond appropriately to conflicts and problems.
  
  
• Ability to initiate establish and foster communication and teamwork by maintaining a positive cooperative productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  
  
• Excellent communication skills. Ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
  
  
• Thorough mastery of English grammar spelling and punctuation.
  
  
• Ability to interpret communicate and apply policies and procedures and use judgment and discretion to act when precedents do not exist.

Education and Experience

• High School Diploma or equivalent. Type 45 wpm. Five years of general office support or technical experience. Training at a vocational school or fulltime college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience.

Salary and Benefits

Anticipated Hiring Range:$50962 $66534 Annually

Classification Range: $48696 $79836 Annually

Factors in determining the appropriate compensation for a role include experience skills knowledge abilities education licensure and certifications and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position based on internal equity budget and collective bargaining agreements (when applicable).

Cal Poly offers a bestinclass benefits program including health dental and vision insurance retirement participation in the Public Employees Retirement System and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationallyranked public university located in San Luis Obispo California and known for its Learn by Doing philosophy. Each year more than 20000 toptier students come to San Luis Obispo to put knowledge into action taking their learning outside the classroom as they prepare for careers in engineering agriculture science business humanities and the built environment. Cal Polys handson philosophy small class sizes and close studentfaculty mentorships result in graduates ready from day one to impact their communities California and the world. For more information visit calpoly.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race sex color ethnicity or national origin. Consistent with California law and federal civil rights laws Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal antidiscrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Cal Poly is a diverse community of individuals who represent many perspectives beliefs and identities committed to fostering an inclusive respectful and intellectually vibrant environment. We cultivate a culture of open dialogue mutual respect and belonging to support educational excellence and student success. Through academic programs student organizations and activities faculty initiatives and community partnerships we encourage meaningful engagement with diverse perspectives. As a higher education institution we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development faculty and staff training student mentorship and comprehensive support programs. At Cal Poly excellence is built on merit talent diversity accessibility and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.