Administrative Assistant General Services
Administrative Assistant General Services
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Job Description
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86acre campus it offers a dynamic and nurturing environment for its 1568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report holding a prestigious position as #39 among Historically Black Colleges and Universities.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a BestInClass educational experience for students faculty and staff. These principles help our community understand the right path to fulfilling our institutions mission. The principles are Innovation Spiritual Formation Integrity Diversity & Inclusion and Excellence.
The Administrative Assistant for General Services provides highlevel administrative and operational support to the General Services department. This position ensures the smooth of daily administrative functions facilitates effective communication and supports the departments operational efficiency. The ideal candidate will possess strong organizational skills attention to detail and the ability to manage multiple tasks in a fastpaced environment.
Key Responsibilities
- Serve as the primary point of contact for the General Services department handling inquiries correspondence and scheduling.
- Maintain and update records files and databases related to general services including facilities management procurement and vendor contracts.
- Assist in budget tracking and expense reporting for department operations.
- Coordinate meetings prepare agendas and take minutes as needed.
- Process purchase orders invoices and other financial transactions in compliance with university policies.
- Support inventory management and supply ordering to ensure departmental needs are met.
- Prepare reports presentations and correspondence as required.
- Liaise with internal departments and external vendors to facilitate department functions.
- Assist in coordinating events workshops and training sessions related to general services.
- Perform other administrative duties as assigned to support departmental objectives.
Education
- Associates degree in Business Administration Office Management or a related field (Bachelors degree preferred).
- Minimum of 3 years of administrative support experience preferably in a higher education or facilities management environment.
- Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment.For any questions or concerns please contact.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race color religion sex national origin sexual orientation disability gender identity protected veteran status or other protected class.
For more information about Virginia Union University visitVUU About Page.
Employment Type
Full Time
