Office Assistant
Office Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About the Team
ACCEL Schools is seeking a friendly energetic and ethical School Office Assistant to manage all office functions and act as the first point of contact for students parents and the general public interested at STEAM Academy of Warren in Warren Ohio.
Be part of the difference at STEAM Academy of Warren! Founded in 2011 STEAM Academy of Warren is an awardwinning school known for its engaged leadership positive school culture and strong academic performance. The public charter school offers a familylike atmosphere for EK8th grade students focused on handson learning and socialemotional wellbeing with a STEM and arts emphasis. West Park Academy is part of ACCEL Schools an established network of public charter schools serving K12 students throughout the United States since 2014.
About the Opportunity:
The School Office Assistant reports to and works collaboratively with the Principal to receive inquiries about the school maintain accurate student records assist with human resource needs and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.
The School Office Assistant will:
- Work with school leadership to meet goals create a welcoming and teamoriented atmosphere and build an open and honest culture in line with company values.
- Manage schoolwide phone email and inperson communications including:
- Answer phones
- Greet/direct visitors and students arriving at the office
- Implement registration badging and visiting procedures for parents and guests
- Help create and distribute school newsletters surveys and other notifications
- Assist with school events such as Parent Orientation Open House school outings and field trips
- Ensure a clean and welcoming environment is maintained
- Support student enrollment goal and retention processes including:
- Participate in information sessions
- Produce welcome packets and mailers
- Conduct tours and student/parent orientations
- Input student and staff data into the appropriate systems
- Request and obtain records for newly enrolled students
- Achieve compliance with all federal state local and school student recordkeeping requirements such as to:
- Ensure 100 ontime and complete daily attendance submissions
- Complete all required steps of the truancy process
- Process student withdrawals
- Prepare and maintain transcripts
- Fulfill records requests within policy guidelines
- Establish and maintain student cumulative files and other records securely and confidentially per federal state and local regulations
- Participate in annual student record audits
- Perform administrative support functions such as:
- Preparing reports
- Filing
- Processing incoming and outgoing mail and packages
- Coordinating meetings and events
- Maintaining calendars
- Maintain appropriate levels of office supplies and other material inventory
- Log and report issues pertaining to office equipment technology custodial and facilities
- Maintain upto date transportation logs and coordinate with transportation officer and vendor as needed
- Maintain meal count lists and communicate monthly food calendars
- Ensure timely and accurate completion of human resource processes including:
- I9 verification for new hires
- Weekly time & attendance submissions for 100 of staff
- Offboarding
- Actively participate in school staff meetings committee meetings and professional development events
- Perform other duties as assigned
About You:
- Associates degree; Bachelors degree preferred
- Minimum two 2 years office management experience
- High proficiency in Microsoft Office products (Excel Word Outlook PowerPoint)
- Experience learning and mastering new computer programs
- High quality written and verbal communication skills
- Excellent organization and time management skills
- Ability to work independently and contribute to a team
- Professional punctual and selfmotivated
- Understanding and ability to manage confidential information
- Ability to lift 25 lbs.
- Ability to pass federal and state criminal background checks (FBI/BCI)
- Experience working in an education setting preferred
About Us
We believe that every child should be able to be anything they want in life regardless of their birthplace and circumstances. Ron Packard CEO & Founder
ACCEL Schools is a network of 80 highperforming public charter schools serving PK12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban suburban and rural communities we serve. Our brickandmortar virtual and hybrid schools specialize in closing educational gaps and offer innovative models such as careertechnical education sports training bilingual programming and more. We have been recognized and praised by legislators authorizers and researchers for providing exceptional education options to students in historically underresourced communities.
We offer the following benefits:
Life benefits time & peace of mind
- Paid time off
- Retirement contributions
- Optional Basic Life and AD&D insurance
- Voluntary life insurance (employee spouse child)
- Discounted childcare at Early Learning Academies locations
Health benefits stay well & thrive
- Medical dental and vision insurance
- Employee Assistance Program
- Voluntary shortterm disability insurance
- Voluntary longterm disability insurance
Career benefits keep growing
- Career advancement opportunities throughout Accel Schools and our strong network of 4000 instructors and education professionals
EQUAL EMPLOYMENT OPPORTUNITY
It is our policy to abide by all federal state and local laws prohibiting employment discrimination based solely on a persons race color religious creed sex national origin ancestry citizenship status pregnancy childbirth physical disability mental and/or intellectual disability age military status veteran status (including protected veterans) marital status registered domestic partner or civil union status familial status gender (including sex stereotyping and gender identity or expression) medical condition genetic information sexual orientation or any other protected status.
Employment Type
Full Time
